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Public Higher Education Bulletin

University of Illinois Springfield
Bid #EA220

Invitation for Bid: Chiller Maintenance

Renewal Info
Published Thursday January 28, 2021
Renewal entered into with:
Vendor: Carrier Commercial Services
Amount: An estimated $249,900
Renewal: 1st of 4, 7/1/2021 through 6/30/2023
Pricing Changes: 
2% increase
Service/Product Changes: 
Potential Future Renewals: $750,000
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Caleb Adams.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Thursday June 13, 2019

Carrier Commercial ServicesPeoria, IL

  • Amount: An estimated $249,000
  • Terms: An estimated start date of 7/1/2019 through 6/30/2021
  • Renewals: 4 two-year
  • Potential Future Renewals: $1,020,000

Unsuccessful respondents (2)

Buyer for this procurement: Erin Appenzeller, (217) 206-6606

State purchasing officer for this procurement: Ashley Stewart

In accordance with Illinois BEP Act 30-ILCS 575, below is the information from all Vendors that submitted a response: 1. Carrier: -BEP Firm � Hilco Distributing Co Inc. � 4%; 2. St. Louis Trane: -BEP Firm � Command Mechanical Group LLC. � 4%; 3. Ruyle Mechanical: -BEP Firm � Vendor has made a Good Faith Effort and requested a waiver.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

First published Monday, April 15, 2019
Sealed bids will be accepted below until 3:00 PM, Tuesday April 30, 2019:
At the following address:
Purchasing Department
BSB 106
One University Plaza
Springfield, IL 62703-5407
The University of Illinois Springfield is seeking a Vendor to supply chiller maintenance services for the UIS Campus. The Vendor should be able to provide employees capable of servicing both Trane electrical centrifugal and Carrier screw-type chillers for any required maintenance for the period of July 1, 2019 through June 30, 2021 with the potential for an additional four (4) two-year renewal terms.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Erin Appenzeller
BSB 106
One University Plaza
Springfield, IL 62703
Phone: (217) 206-6606
FAX: (217) 206-6607
State Purchasing Officer - Ashley Stewart
Solicitation documents may be obtained by contacting the Purchasing Office.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • EA220ChillerMaintenance.pdf (1000 KB)
Public Opening Documents
  • EA220TabulationSheet.pdf (347 KB)