Public Higher Education Bulletin

University of Illinois Springfield

SoleSource #JM1721

Announcement of a Sole Source Purchase

Award Info Published Thursday October 1, 2020

Awarded to:

Vendor: Financial Aid Services, Inc., Atlanta, GA
Amount: An estimated $90,000

Terms:

An estimated start date of 10/1/2020 through 12/31/2020, 3 months

Renewals:

None

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled

Published Monday September 28, 2020

The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.

The Chief Procurement Officer for this procurement is now John Donato.

The State Purchasing Officer for this procurement is now Catherine Bradbury.

First published Thursday, September 10, 2020

The University awarded a contract for administrative financial aid services to Financial Aid Services, Inc., Atlanta, GA, for an estimated $90,000.

The University has a need for administrative financial aid services. This is needed to fill an interim Director of Financial Aid at the University. The end result of this contract is to ensure that there is no interruption in services provided to the University students. The University, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Financial Aid Services, Inc. The University has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although the University has presented this as a sole economically feasible source procurement, we are seeking competitive information from firms with the capability of meeting the University's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.

The University has determined that this purchase is only economically available from this source because the critical changes to an existing contract are necessary and best accomplished by the contract holder. refer to Sole Source Justification Form

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:

Jill Menezes
BSB 106
One University Plaza
Springfield, IL 62703
Phone: (217) 206-6651
FAX: (217) 206-6607

Purchasing Website

Chief Procurement Officer - John Donato

State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

Date:

September 30, 2020

Time:

9:00 AM

Location:

Stratton Building
Room 511
401 S. Spring Street

Springfield, IL

Hearing Contact:

Catherine Bradbury

Phone:(217) 993-2327

E-mail:Catherine.Bradbury@illinois.gov

Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.

Potential participants are requested to call ahead to verify location and get directions. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration

Registration Deadline:

September 25, 2020

Catherine Bradbury

Phone:(217) 993-2327

E-mail:Catherine.Bradbury@illinois.gov

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

https://www.procure.stateuniv.state.il.us