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Public Higher Education Bulletin

 
University of Illinois Springfield
RFP #JM520

Request for Proposal: Contractor Services Program

Renewal Info
Published Wednesday April 22, 2020
Renewal entered into with:
Vendor: AFE Construction LLC
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
5% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: AGAE Contractors Inc.
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
3% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: Alpha Controls & Services
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
1% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: Anderson Electric Inc.
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
2.5% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: B&B Electric Inc.
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
5% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: Carpet Weaver's Inc.
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
4% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: Central Illinois Electrical Services
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
2 per hour increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: Designed Roofing Systems, Inc.
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
12% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: E.L. Pruitt Company
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
3% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: F.E. Moran, Inc. Fire Protection
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
4% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: Foster-Jacob, Inc.
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
4% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: Henson Robinson Company
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
2% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: Illini Fire Service, LLC
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: Johnco Construction, Inc.
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
5% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: Kemper Construction Inc.
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
3% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: KONE Elevators
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
3% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: Limbaugh Construction Co. Inc.
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
5% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: Otto Baum Co., Inc.
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
5% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: Senergy Electric Company, Inc.
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: TSI Commercial Floor Covering
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
4% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: VEYA Inc.
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
3% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
Vendor: Western Waterproofing Co., Inc.
Amount: An estimated $950,000
Renewal: 16, 7/1/2020 through 6/30/2021
Pricing Changes: 
3% increase
Service/Product Changes: 
None
Potential Future Renewals: $5,000,000
The State Purchasing Officer for this procurement is now Caleb Adams.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Wednesday September 11, 2019
Awarded to:
Vendor: AFE Construction LLC, Peoria, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: AGAE Contractors Inc., Chicago, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: Alpha Controls & Services, Rockford, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: Anderson Electric Inc., Springfield, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: B&B Electric Inc., Springfield, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: Carpet Weaver's Inc., Springfield, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: Central Illinois Electrical Services, Bartonville, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: Designed Roofing Systems, Inc., Springfield, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
3 one-year
Potential Future Renewals: $2,850,000
Vendor: E.L. Pruitt Company, Springfield, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: F.E. Moran, Inc. Fire Protection, Champaign, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: Foster-Jacob, Inc., Peoria, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: Henson Robinson Company, Springfield, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: Illini Fire Service, LLC, Urbana, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: Johnco Construction, Inc., Mackinaw, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: Kemper Construction Inc., Canton, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: KONE Elevators, Springfield, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: Limbaugh Construction Co. Inc., Granite City, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: Otto Baum Co., Inc., Morton, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: Senergy Electric Company, Inc., Williamsville, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: TSI Commercial Floor Covering, Champaign, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: VEYA Inc., Champaign, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Vendor: Western Waterproofing Co., Inc., Springfield, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 9/16/2019 through 6/30/2020
Renewals:
6 one-year
Potential Future Renewals: $5,700,000
Number of Unsuccessful, Responsive Respondents: 1
Comments:
Individual work orders and jobs will be assigned per division of work as required by the University of Illinois Springfield. There is no guarantee of minimum utilization or expenditure by award of this solicitation. Awarded vendors are committed to meeting the 20% aspirational BEP goal set forth in this solicitation by self performance or by contracting with CMS BEP Certified vendors as part of their U-Plan submission. BEP goals will be set and monitored for individual task orders as needed by the University. See attached form for awarded division of work by vendor and BEP diverse vendors as identified by each awardee.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday May 17, 2019
Addendum One posted to provide information from the Pre-Bid Conferences. Proposers should download a copy to ensure the most up-to-date information pertaining to the RFP proposal.
This notice has been modified
Published Thursday May 16, 2019
Mandatory pre-bid conference held May 14, 2019 attendee list added to the notice.
This notice has been modified
Published Friday May 10, 2019
RFP Opening date has been changed to Wednesday, May 29, 2019 at 2:00PM CDST.
This notice has been modified
Published Thursday May 9, 2019
Another pre-bid conference will be held May 14, 2019 at 3:00PM at the University of Illinois Springfield Public Affairs Building (PAC) rooms C/D (first floor). Attendance is mandatory and all prospective bidders are REQUIRED to attend. If you attended a meeting on May 7, 2019 you do not need to attend this meeting (May 14).
This notice has been modified
Published Thursday May 9, 2019
Information added to Notice showing pre-bid conference slides and attendees list.
First published Monday, April 29, 2019
Sealed proposals will be accepted below until 2:00 PM, Wednesday May 29, 2019:
At the following address:
Purchasing Department
BSB 106
One University Plaza
Springfield, IL 62703-5407
This Request For Proposal (RFP) will facilitate the selection process for the Contractor Services Program by giving the University of Illinois Springfield a list of readily available contractors approved to do work on campus at competitive prices. The intent is to award contracts qualifying Contractors, to ensure the University has a sufficient number of experienced contractors that can provide work for the divisions of work identified. The University reserves the right, but is not required, to issue supplementary requests for proposals to search for additional qualified Contractors as needed by the University. There is no guarantee of minimum utilization or expenditure to any successful Contractor during the contract period of approximately July 1, 2019 through June 30, 2020 with the potential of six (6) one-year renewals. A MANDATORY pre-bid/RFP meeting will be held at the UIS Student Union, on Tuesday, May 7, 2019. First session from 10:30am to noon and second session from 1:30pm to 3:00pm. Representatives from each company (maximum 2) must be present if Contractor intends to submit a proposal for this RFP. All prospective bidders are REQUIRED to attend.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jill Menezes
BSB 106
One University Plaza
Springfield, IL 62703
Phone: (217) 206-6651
FAX: (217) 206-6607
State Purchasing Officer - Ashley Stewart
Submit 5 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
Proposal documents may be obtained by contacting the Purchasing Office.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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To obtain documents, log on:
Specification Documents
  • JM520.pdf (698 KB)
Other Public Documents
  • JM520Addendum1.pdf (119 KB)
  • JM520AdditionalDocumentationRequired.pdf (66 KB)
  • JM520BEPInformation-DivisionAwarded.pdf (425 KB)
  • JM520DIVISIONOFWORKQUALIFICATIONFORM.docx (34 KB)
  • JM520MATOCPre-BidSlides.pdf (984 KB)
  • JM520PreBidConference5-14-19attendeelist.pdf (80 KB)
  • JM520PreBidConference5-7-19attendeelist.pdf (87 KB)
Public Opening Documents
  • JM520OpeningTabSheet.pdf (726 KB)