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Public Higher Education Bulletin

 
University of Illinois Springfield
RFP #JM521

Request for Proposal: Residential Housing Software Solution

Renewal Info
Published Wednesday January 26, 2022
Renewal entered into with:
Vendor: StarRez, Inc.
Amount: An estimated $147,000
Renewal: 1st of 4, 7/1/2022 through 6/30/2024
Pricing Changes: 
5% increase
Service/Product Changes: 
None
Potential Future Renewals: $500,000
The State Purchasing Officer for this procurement is now Caleb Adams.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Monday January 24, 2022
Vendor: StarRez, Inc.
Change Order Amount: $49,000
Change order to allow for an increase in contract amount for purchase of additional modules and associated services.

The State Purchasing Officer for this procurement is now Caleb Adams.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Monday January 24, 2022
Vendor: StarRez, Inc.
Change Order Amount: -$19,000
Lowering the awarded amount to match contract maximum.

The State Purchasing Officer for this procurement is now Caleb Adams.
The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Wednesday July 8, 2020

StarRez, Inc.Greenwood Village, CO

  • Amount: An estimated $110,000
  • Terms: An estimated start date of 7/15/2020 through 6/30/2022
  • Renewals: 4 two-year
  • Potential Future Renewals: $430,000

Unsuccessful respondents (1)

Buyer for this procurement: Jill Menezes, (217) 206-6651

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Caleb Adams

Comments:
See Award Posting Information document attached for information required pursuant to Section 7 of the Business Enterprise Act 30 ILCS 575.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

First published Wednesday, April 29, 2020
Sealed proposals will be accepted below until 2:00 PM, Thursday May 28, 2020:
At the following address:
Electronic Submittals ONLY
No Physical Responses Accepted
Register from Main Screen Under
Ebidding Tab
EBIDDING, IL 00000
via Electronic Bidding
University of Illinois Springfield Department of Residential Life is seeking proposals from qualified firms to provide existing and proven cloud based solution for a housing management software for our 1200 bed housing operation.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jill Menezes
BSB 106
One University Plaza
Springfield, IL 62703
Phone: (217) 206-6651
FAX: (217) 206-6607
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Caleb Adams
The University reserves the right to accept or reject any and all responses or parts thereof.
Proposal documents may be obtained by contacting the Purchasing Office.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 2 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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To obtain documents, log on:
Specification Documents
  • JM521.pdf (628 KB)
Other Public Documents
  • E-BiddingVendorInstructionsforJM521.pdf (334 KB)
  • JM521OpeningSheet.pdf (160 KB)
  • JM521ResidentialHousingSoftwareSolutionBEPInfo.pdf (128 KB)
  • JM521UtilizationPlan.pdf (2 MB)