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Public Higher Education Bulletin

University of Illinois Springfield
RFP #JM521

Request for Proposal: Residential Housing Software Solution

Award Info Published Wednesday July 8, 2020
Awarded to:
Vendor: StarRez, Inc., Greenwood Village, CO
Amount: An estimated $110,000
An estimated start date of 7/15/2020 through 6/30/2022
4 two-year
Potential Future Renewals: $430,000
Number of Unsuccessful, Responsive Respondents: 1
See Award Posting Information document attached for information required pursuant to Section 7 of the Business Enterprise Act 30 ILCS 575.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Caleb Adams.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Wednesday, April 29, 2020
Sealed proposals will be accepted below until 2:00 PM, Thursday May 28, 2020:
At the following address:
Electronic Submittals ONLY
No Physical Responses Accepted
Register from Main Screen Under
Ebidding Tab
via Electronic Bidding
University of Illinois Springfield Department of Residential Life is seeking proposals from qualified firms to provide existing and proven cloud based solution for a housing management software for our 1200 bed housing operation.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jill Menezes
BSB 106
One University Plaza
Springfield, IL 62703
Phone: (217) 206-6651
FAX: (217) 206-6607
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Caleb Adams
The University reserves the right to accept or reject any and all responses or parts thereof.
Proposal documents may be obtained by contacting the Purchasing Office.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 2 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • JM521.pdf (628 KB)
Other Public Documents
  • E-BiddingVendorInstructionsforJM521.pdf (334 KB)
  • JM521OpeningSheet.pdf (160 KB)
  • JM521ResidentialHousingSoftwareSolutionBEPInfo.pdf (128 KB)
  • JM521UtilizationPlan.pdf (2 MB)