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Public Higher Education Bulletin

 
University of Illinois at Springfield
RFP #JM805
Request for Proposal: Copiers
Renewal Info
Published Friday June 26, 2009
Renewal entered into with:
Vendor: Watts Copy Systems
Amount: An estimated $32,000
Renewal: 3rd of 3, 7/1/2009 through 6/30/2010
Pricing Changes:  None
Service/Product Changes:  None

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Monday April 28, 2008
Renewal entered into with:
Vendor: Watts Copy Systems
Amount: An estimated $32,000
Renewal: 2nd of 3, 7/1/2008 through 6/30/2009
Pricing Changes:  None
Service/Product Changes:  None
Comments: In reviewing the bid document, JM805 Copiers for UIS Campus, for the Fiscal Year 2009 renewal, a mistake was discovered in the original posting and subsequent renewals posted for this bid. The actual initial period listed in the bid is July 1, 2004 through June 30, 2007 with three one-year renewal periods. Throughout the entire six year period of the bid, there were to be no increase in prices. The original posting of the bid stated the initial period as July 1, 2004 to June 30, 2005 with three one- year renewal periods. No price increases have been posted.

The full intent of the original contract has been maintained throughout the bid period. The vendor has signed a renewal letter that was sent to them from the Purchasing Department for three years, possibly assuming that was our regular process. According to the bid submitted by the vendor the initial period is for three years with three potential renewals, a total potential six year contract. Two renewals have been exercised (fiscal year 2008 and now fiscal year 2009) with one renewal remaining (fiscal year 2010).

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday June 12, 2007
Renewal entered into with:
Vendor: Watts Copy Systems
Amount: An estimated $31,000
Renewal: 3rd of 3, 7/1/07 to 6/30/08
Pricing Changes:  None
Service/Product Changes:  None

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday June 27, 2006
Renewal entered into with:
Vendor: Watts Copy Systems
Amount: An estimated $26,500
Renewal: This is the second year of three renewals.
Pricing Changes:  None
Service/Product Changes:  None
Comments: This is for the period of July 1, 2006 through June 30, 2007

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Thursday June 23, 2005
Renewal entered into with:
Vendor: Watts Copy Systems
Amount: $32,000
Renewal: This is the first of three renewals.
Pricing Changes:  None
Service/Product Changes:  None
Comments: Based on continuing need, availability of funds, and comparison with the Consumer Price Index, the University believes it is in its best interest to accept the renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award InfoPublished Thursday July 1, 2004
Awarded to:
Vendor: Watts Copy Systems
Amount: $32,000
Terms:
7/1/04 to 6/30/05 with 3 one-year renewals
Renewals:
3 one-year
Number of Unsuccessful, Responsive Respondents: 2
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Thursday, June 3, 2004
Sealed proposals will be accepted at the address below until 2:00 PM, Wednesday June 23, 2004:

Purchasing Department
B106
University of Illinois at Springfield
One University Plaza
Springfield, IL 62703-5407

for copiers for UIS campus.

Campus Services is seeking vendors to submit a proposal to supply the UIS campus with copy machines.

(Submitted by John Conner, State Purchasing Officer.)


For additional information, contact:
Jill Menezes
Phone: (217) 206-6651
FAX: (217) 206-6607
E-Mail: menezes.jill@uis.edu

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

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  • JM805.pdf (154 KB)
  • JM805Amendment.pdf (10 KB)