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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
SoleSource #1ALR21R0408912

Announcement of a Sole Source Purchase

Award Info Published Thursday April 15, 2021

Oxford Holdings Inc/Oxford Instruments AmericaConcord, MA

  • Amount: An estimated $624,453
  • Terms: One-time transaction



1 total
0 BEP vendors
0 VBP vendors
0 Small businesses

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Monday April 12, 2021
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
This notice has been modified
Published Thursday April 8, 2021
The Sole Source Justification Form has been modified per the attached amendment.
First published Tuesday, March 23, 2021
The University awarded a contract for Proteox Bottom-Loading Dilution Refrigerator to Oxford Holdings Inc/Oxford Instruments America, Concord, MA, for an estimated $624,453.
The University has a need to procure a Proteox Bottom-Loading Dilution Refrigerator. This is needed because the Proteox bottom-loading dilution refrigerator is required by the researchers at UIUC to carry out the proposed research in the DOE Energy Frontier Research grant recently awarded. Our research program is exploring quantum sensors based on superconducting devices that only operate at ultra-low temperatures down to 10mK. The end result of this will be the development of quantum sensors and their application for studying exotic quantum materials. The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Oxford Holdings Inc/Oxford Instruments America. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the universitys need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the item or service is copyrighted or patented and is not available except from the holder of the copyright or patent.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Amy Rogers
212 Illini Palza
1817 S Neil Street
Champaign, IL 61822
Phone: (217) 300-7613
FAX: (217) 239-6877
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

April 7, 2021
9:00 AM
, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
April 2, 2021
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Sole Source Justification
  • 1ALR21R0408912.pdf (865 KB)
Sole Source Justification Part 2
  • 1ALR21R0408912Pt2.pdf (119 KB)
Other Public Documents
  • SS1ALR21R0408912-Amendment1.pdf (625 KB)