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Public Higher Education Bulletin

 
Illinois Public Higher Education Cooperative
RFP #1CLY510
Request for Proposal: Official Travel Related Services
Renewal Info
Published Thursday June 19, 2014
Renewal entered into with:
Vendor: Hobbitt Travel
Amount: An estimated $100,000
Renewal: 8 of 8th, 7/1/2014 through 9/28/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Suzi Davis Travel
Amount: An estimated $1,880,000
Renewal: 8 of 8th, 7/1/2014 through 9/28/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Franklin Travel
Amount: An estimated $1,100,000
Renewal: 8 of 8th, 7/1/2014 through 9/28/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Comments: The Illinois Public Higher Education Cooperative (IPHEC) is extending the awards previously made for 90-days. This extension is made pursuant to 44 Ill. Adm. Code 4.2005(m) of the Higher Education Standard Procurement Rules. This extension is made under the renewal published June 17, 2013, and is an extension, not a renewal.

All vendors proposed for extension agreed to hold pricing firm over the term of the extension.

The IPHEC is currently evaluating solicitation # 1DGS1403 for an online booking tool to replace this award after expiration.
The buyer for this procurement is now Daniel Szajna, (217) 333-2650.
The State Purchasing Officer for this procurement is now Gary Reis.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Monday June 17, 2013
Renewal entered into with:
Vendor: Franklin Travel
Amount: An estimated $2,500,000
Renewal: 8th of 8, 7/1/2013 through 6/30/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Boersma Travel Services
Amount: An estimated $600,000
Renewal: 8th of 8, 7/1/2013 through 6/30/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Hobbitt Travel
Amount: An estimated $400,000
Renewal: 8th of 8, 7/1/2013 through 6/30/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Suzi Davis Travel
Amount: An estimated $5,000,000
Renewal: 8th of 8, 7/1/2013 through 6/30/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Macomb Travel
Amount: An estimated $80,000
Renewal: 8th of 8, 7/1/2013 through 6/30/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Doddson Travel Agency
Amount: An estimated $200,000
Renewal: 8th of 8, 7/1/2013 through 6/30/2014
Pricing Changes: 
None
Service/Product Changes: 
None. Name change/assignment to Premiere Global Sports was completed and posted in 2010.
Potential Future Renewals: None
Vendor: Thunderbird Travel Inc.
Amount: An estimated $150,000
Renewal: 8th of 8, 7/1/2013 through 6/30/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
The buyer for this procurement is now Rosey Murton, (217) 333-5049.
The State Purchasing Officer for this procurement is now Gary Reis.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday May 16, 2012
Renewal entered into with:
Vendor: Franklin Travel
Amount: An estimated $1,900,000
Renewal: 7th of 8, 7/1/2012 through 6/30/2013
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $1,900,000
Vendor: Boersma Travel Services
Amount: An estimated $600,000
Renewal: 7th of 8, 7/1/2012 through 6/30/2013
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $600,000
Vendor: Doddson Travel Agency
Amount: An estimated $246,300
Renewal: 7th of 8, 7/1/2012 through 6/30/2013
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $246,300
Vendor: Hobbitt Travel
Amount: An estimated $400,000
Renewal: 7th of 8, 7/1/2012 through 6/30/2013
Pricing Changes: 
Increase for Hobbitt Travel award amount is due to an anticipated increase in volume due to the closing of 2 frequently used travel agencies. There is no increase in pricing.
Service/Product Changes: 
None
Potential Future Renewals: $400,000
Vendor: Macomb Travel
Amount: An estimated $80,000
Renewal: 7th of 8, 7/1/2012 through 6/30/2013
Pricing Changes: 
5% Increase
Service/Product Changes: 
None
Potential Future Renewals: $80,000
Vendor: Suzi Davis Travel
Amount: An estimated $3,800,000
Renewal: 7th of 8, 7/1/2012 through 6/30/2013
Pricing Changes: 
Average 8.6% for multi-leg, group travel
Service/Product Changes: 
None
Potential Future Renewals: $3,800,000
Vendor: Thunderbird Travel Inc.
Amount: An estimated $185,000
Renewal: 7th of 8, 7/1/2012 through 6/30/2013
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $185,000
Comments: State Purchasing Officer: Amanda Baylor
The buyer for this procurement is now Susan Calhoun, (217) 333-0776.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Monday June 13, 2011
Renewal entered into with:
Vendor: Franklin Travel
Amount: An estimated $1,900,000
Renewal: 6th of 8, 7/1/2011 through 6/30/2012
Pricing Changes: 
5% increase
Service/Product Changes: 
None
Vendor: Boersma Travel Services
Amount: An estimated $600,000
Renewal: 6th of 8, 7/1/2011 through 6/30/2012
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Doddson Travel Agency
Amount: An estimated $246,300
Renewal: 6th of 8, 7/1/2011 through 6/30/2012
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Hobbitt Travel
Amount: An estimated $248,600
Renewal: 6th of 8, 7/1/2011 through 6/30/2012
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Macomb Travel
Amount: An estimated $80,000
Renewal: 6th of 8, 7/1/2011 through 6/30/2012
Pricing Changes: 
5% increase
Service/Product Changes: 
None
Vendor: Marathon Travel
Amount: An estimated $0
Renewal: 6th of 8, 7/1/2011 through 6/30/2012
Pricing Changes: 
None
Service/Product Changes: 
Non-renewal through mutual agreement
Vendor: Suzi Davis Travel
Amount: An estimated $3,500,000
Renewal: 6th of 8, 7/1/2011 through 6/30/2012
Pricing Changes: 
4% agency fee to increase multi-leg international airline reservations only
Service/Product Changes: 
None
Vendor: Thunderbird Travel Inc.
Amount: An estimated $185,000
Renewal: 6th of 8, 7/1/2011 through 7/30/2012
Pricing Changes: 
None
Service/Product Changes: 
None
The buyer for this procurement is now Susan Calhoun, (217) 333-0776.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Wednesday October 27, 2010
Awarded to:
Vendor: Hub Travel Center, Bedford Park, IL
Amount: $0
Terms:  One-time transaction
Number of Unsuccessful, Responsive Respondents: 14
Comments:
Due to change in ownership, the IPHEC award to Hub Travel Center is canceled as of a 10/7/10 cancellation letter to the vendor. All other renewal awards as published on 6/2/10 remain in effect.
This award corrects and replaces the award posted below on September 10, 2004.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday June 2, 2010
Renewal entered into with:
Vendor: Franklin Travel
Amount: An estimated $1,600,000
Renewal: 5th of 8, 7/1/2010 through 6/30/2011
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Boersma Travel Services
Amount: An estimated $600,000
Renewal: 5th of 8, 7/1/2010 through 6/30/2011
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Doddson Travel Agency
Amount: An estimated $250,000
Renewal: 5th of 8, 7/1/2010 through 7/30/2011
Pricing Changes: 
None
Service/Product Changes: 
Name change from Doddson Travel to Dodds Athletic Tours to Premier Global Sports, College Division No service or product changes

Vendor: Hobbitt Travel
Amount: An estimated $570,000
Renewal: 5th of 8, 7/1/2010 through 6/30/2011
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Homewood Travel Services
Amount: An estimated $0
Renewal: 5th of 8, 7/1/2010 through 6/30/2011
Pricing Changes: 
None
Service/Product Changes: 
Not Renewing - No longer doing business with any IPHEC Schools
Vendor: Hub Travel Center
Amount: An estimated $412,000
Renewal: 5th of 8, 7/1/2010 through 6/30/2011
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Macomb Travel
Amount: An estimated $75,000
Renewal: 5th of 8, 7/1/2010 through 6/30/2011
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Marathon Travel
Amount: An estimated $50,000
Renewal: 5th of 8, 7/1/2010 through 6/30/2011
Pricing Changes: 
10% increase
Service/Product Changes: 
None
Vendor: Suzi Davis Travel
Amount: An estimated $3,000,000
Renewal: 5th of 8, 7/1/2010 through 6/30/2011
Pricing Changes: 
15% agency fee to increase multi-leg international airline reservations only
Service/Product Changes: 
None
Vendor: Thunderbird Travel Inc.
Amount: An estimated $185,000
Renewal: 5th of 8, 7/1/2010 through 6/30/2011
Pricing Changes: 
None
Service/Product Changes: 
None

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday June 19, 2009
Renewal entered into with:
Vendor: Franklin Travel
Amount: An estimated $1,400,000
Renewal: 4th of 8, 7/1/2009 through 6/30/2010
Pricing Changes: 
5% increase on travel agency fees
Service/Product Changes: 
None
Vendor: Boersma Travel Services
Amount: An estimated $242,000
Renewal: 4th of 8, 7/1/2009 through 6/30/2010
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Doddson Travel Agency
Amount: An estimated $125,000
Renewal: 4th of 8, 7/1/2009 through 6/30/2010
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Hobbitt Travel
Amount: An estimated $570,000
Renewal: 4th of 8, 7/1/2009 through 6/30/2010
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Homewood Travel Services
Amount: An estimated $105,000
Renewal: 4th of 8, 7/1/2009 through 6/30/2010
Pricing Changes: 
15% increase on travel agency fees
Service/Product Changes: 
None
Vendor: Hub Travel Center
Amount: An estimated $412,000
Renewal: 4th of 8, 7/1/2009 through 6/30/2010
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Macomb Travel
Amount: An estimated $42,000
Renewal: 4th of 8, 7/1/2009 through 6/30/2010
Pricing Changes: 
5% increase on travel agency fees
Service/Product Changes: 
None
Vendor: Marathon Travel
Amount: An estimated $50,000
Renewal: 4th of 8, 7/1/2009 through 7/30/2010
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Suzi Davis Travel
Amount: An estimated $3,000,000
Renewal: 4th of 8, 7/1/2009 through 6/30/2010
Pricing Changes: 
15% increase on travel agency fees for international travel only
Service/Product Changes: 
None
Vendor: Thunderbird Travel Inc.
Amount: An estimated $185,000
Renewal: 4th of 8, 7/1/2009 through 6/30/2010
Pricing Changes: 
None
Service/Product Changes: 
None
The buyer for this procurement is now Susan Calhoun, (217) 333-0776.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday June 18, 2008
Renewal entered into with:
Vendor: Franklin Travel
Amount: An estimated $1,400,000
Renewal: 3rd of 8, 7/1/2008 through 6/30/2009
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Boersma Travel Services
Amount: An estimated $242,000
Renewal: 3rd of 8, 7/1/2008 through 6/30/2009
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Doddson Travel Agency
Amount: An estimated $125,000
Renewal: 3rd of 8, 7/1/2008 through 6/30/2009
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Hobbitt Travel
Amount: An estimated $570,000
Renewal: 3rd of 8, 7/1/2008 through 6/30/2009
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Homewood Travel Services
Amount: An estimated $105,000
Renewal: 3rd of 8, 7/1/2008 through 6/30/2009
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Hub Travel Center
Amount: An estimated $412,000
Renewal: 3rd of 8, 7/1/2008 through 6/30/2009
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Macomb Travel
Amount: An estimated $42,000
Renewal: 3rd of 8, 7/1/2008 through 6/30/2009
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Marathon Travel
Amount: An estimated $50,000
Renewal: 3rd of 8, 7/1/2008 through 6/30/2009
Pricing Changes: 
20% increase per the contract
Service/Product Changes: 
None
Vendor: Suzi Davis Travel
Amount: An estimated $3,000,000
Renewal: 3rd of 8, 7/1/2008 through 6/30/2009
Pricing Changes: 
15% increase per contract
Service/Product Changes: 
None
Vendor: Thunderbird Travel Inc.
Amount: An estimated $185,000
Renewal: 3rd of 8, 7/1/2008 through 6/30/2009
Pricing Changes: 
None
Service/Product Changes: 
None
Comments: The buyer for this transaction is now Carla Dodd (217) 333-3506 (ph).

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Tuesday August 21, 2007
Change Order Amount: $70,000

Based upon projected spending for this agency, the estimated amount for Doddson Travel Agency is anticipated to approach $100,000 for FY08.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday July 31, 2007
Renewal entered into with:
Vendor: Doddson Travel Agency
Amount: An estimated $30,000
Renewal: 2nd of 8, July 1, 2007 to June 30, 2008
Pricing Changes: 
None
Service/Product Changes: 
None

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday June 27, 2007
Renewal entered into with:
Vendor: Boersma Travel Services
Amount: An estimated $242,000
Renewal: 2nd of 8, July 1, 2007 to June 30, 2008
Pricing Changes: 
5% increase in agency fees
Service/Product Changes: 
None
Vendor: Franklin Travel
Amount: An estimated $1,400,000
Renewal: 2nd of 8, July 1, 2007 to June 30, 2008
Pricing Changes: 
10% increase in agency fees
Service/Product Changes: 
None
Vendor: Hobbitt Travel
Amount: An estimated $570,000
Renewal: 2nd of 8, July 1, 2007 to June 30, 2008
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Homewood Travel Services
Amount: An estimated $105,000
Renewal: 2nd of 8, July 1, 2007 to June 30, 2008
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Hub Travel Center
Amount: An estimated $412,000
Renewal: 2nd of 8, July 1, 2007 to June 30, 2008
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: I.T. Travel
Amount: An estimated $291,000
Renewal: 2nd of 8, July 1, 2007 to June 30, 2008
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Macomb Travel
Amount: An estimated $42,000
Renewal: 2nd of 8, July 1, 2007 to June 30, 2008
Pricing Changes: 
5% increase in agency fees
Service/Product Changes: 
None
Vendor: Marathon Travel
Amount: An estimated $42,000
Renewal: 2nd of 8, July 1, 2007 to June 30, 2008
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Suzi Davis Travel
Amount: An estimated $3,000,000
Renewal: 2nd of 8, July 1, 2007 to June 30, 2008
Pricing Changes: 
15% agency fee increase for multi-segment international airline tickets only
Service/Product Changes: 
None
Vendor: Thunderbird Travel Inc.
Amount: An estimated $185,000
Renewal: 2nd of 8, July 1, 2007 to June 30, 2008
Pricing Changes: 
None
Service/Product Changes: 
None

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday June 13, 2007
Renewal entered into with:
Vendor: B & A Travel Service
Amount: An amount to be determined by the usage of each individual University
Renewal: 1st of 8, July 1, 2006 to June 30, 2007
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Boersma Travel Services
Amount: An amount to be determined by the usage of each individual University
Renewal: 1st of 8, July 1, 2006 to June 30, 2007
Pricing Changes: 
5% increase
Service/Product Changes: 
None
Vendor: Doddson Travel Agency
Amount: An amount to be determined by the usage of each individual University
Renewal: 1st of 8, July 1, 2006 to June 30, 2007
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Franklin Travel
Amount: An amount to be determined by the usage of each individual University
Renewal: 1st of 8, July 1, 2006 to June 30, 2007
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Hobbitt Travel
Amount: An amount to be determined by the usage of each individual University
Renewal: 1st of 8, July 1, 2006 to June 30, 2007
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Homewood Travel Services
Amount: An amount to be determined by the usage of each individual University
Renewal: 1st of 8, July 1, 2006 to June 30, 2007
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Hub Travel Center
Amount: An amount to be determined by the usage of each individual University
Renewal: 1st of 8, July 1, 2006 to June 30, 2007
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: I.T. Travel
Amount: An amount to be determined by the usage of each individual University
Renewal: 1st of 8, July 1, 2006 to June 30, 2007
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Macomb Travel
Amount: An amount to be determined by the usage of each individual University
Renewal: 1st of 8, July 1, 2006 to June 30, 2007
Pricing Changes: 
5% increase
Service/Product Changes: 
None
Vendor: Marathon Travel
Amount: An amount to be determined by the usage of each individual University
Renewal: 1st of 8, July 1, 2006 to June 30, 2007
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Suzi Davis Travel
Amount: An amount to be determined by the usage of each individual University
Renewal: 1st of 8, July 1, 2006 to June 30, 2007
Pricing Changes: 
None
Service/Product Changes: 
None
Vendor: Thunderbird Travel Inc.
Amount: An amount to be determined by the usage of each individual University
Renewal: 1st of 8, July 1, 2006 to June 30, 2007
Pricing Changes: 
None
Service/Product Changes: 
None
Comments: These renewals are being posted on behalf of the Illinois Public Higher Education Cooperative.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Friday September 10, 2004
Awarded to:
Vendor: B & A Travel Service
Amount: An amount to be determined by the usage of each individual University
Terms:
9/10/04 to 6/30/06, with 8 one-year renewals
Renewals:
8 one-year
Vendor: Boersma Travel Services
Amount: An amount to be determined by the usage of each individual University
Terms:
9/10/04 to 6/30/06, with 8 one-year renewals
Renewals:
8 one-year
Vendor: C.O'B Travel Management Co.
Amount: An amount to be determined by the usage of each individual University
Terms:
9/10/04 to 6/30/06, with 8 one-year renewals
Renewals:
8 one-year
Vendor: Doddson Travel Agency
Amount: An amount to be determined by the usage of each individual University
Terms:
9/10/04 to 6/30/06, with 8 one-year renewals
Renewals:
8 one-year
Vendor: Franklin Travel
Amount: An amount to be determined by the usage of each individual University
Terms:
9/10/04 to 6/30/06, with 8 one-year renewals
Renewals:
8 one-year
Vendor: Hobbitt Travel
Amount: An amount to be determined by the usage of each individual University
Terms:
9/10/04 to 6/30/06, with 8 one-year renewals
Renewals:
8 one-year
Vendor: Homewood Travel Services
Amount: An amount to be determined by the usage of each individual University
Terms:
9/10/04 to 6/30/06, with 8 one-year renewals
Renewals:
8 one-year
Vendor: Hub Travel Center
Amount: An amount to be determined by the usage of each individual University
Terms:
9/10/04 to 6/30/06, with 8 one-year renewals
Renewals:
8 one-year
Vendor: I.T. Travel
Amount: An amount to be determined by the usage of each individual University
Terms:
9/10/04 to 6/30/06, with 8 one-year renewals
Renewals:
8 one-year
Vendor: Macomb Travel
Amount: An amount to be determined by the usage of each individual University
Terms:
9/10/04 to 6/30/06, with 8 one-year renewals
Renewals:
8 one-year
Vendor: Marathon Travel
Amount: An amount to be determined by the usage of each individual University
Terms:
9/10/04 to 6/30/06, with 8 one-year renewals
Renewals:
8 one-year
Vendor: Suzi Davis Travel
Amount: An amount to be determined by the usage of each individual University
Terms:
9/10/04 to 6/30/06, with 8 one-year renewals
Renewals:
8 one-year
Vendor: Thunderbird Travel Inc.
Amount: An amount to be determined by the usage of each individual University
Terms:
9/10/04 to 6/30/06, with 8 one-year renewals
Renewals:
8 one-year
Number of Unsuccessful, Responsive Respondents: 14
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Thursday, April 29, 2004
Sealed proposals will be accepted at the address below until 2:00 PM, Thursday May 20, 2004:

University of Illinois at Urbana-Champaign
Purchasing Division
Suite 212, MC-364
616 E. Green St.
Champaign, IL 61820

for official travel related services.

These travel services are being bid for faculty, staff, and students. This RFP is being issued on behalf of nine of the member schools of the Illinois Public Higher Education Cooperative.

(Submitted by Kathe Shinham, State Purchasing Officer.)


For additional information, contact:
Cathy Young
Travel Management Office
616 E. Green St., Suite 207
Champaign, IL 61820
Phone: (217) 244-8750
FAX: (217) 239-6883

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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