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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
RFP #1DAG1401
Request for Proposal: Point of Sales System
This solicitation will not be awarded
Published Friday February 7, 2014
Two responses were from vendors deemed non-responsible because they were not authorized to do business in Illinois prior to submission of their offers as required by Section 20-43 of the Illinois Procurement Code (30 ILCS 500/20-43) in that they were not registered with the Secretary of State.

The two remaining offers under consideration were deemed non-responsive due to their failure to meet one or more of the mandatory requirements.

3.18 Reports The system must provide a set of standard reports that are user-friendly, easy to understand, and exportable to PDF or other formats. In your response, include samples for the standard and desired reports.

Section 4.7.2 The system must currently be capable of using the current University payment gateway provider, PayPal.

Section 5.1: System Applications. Proposer must submit a complete list of all reader devices and registers available and their capabilities. Proposers shall identify hardware for each application in Items 5.2-5.10.
This notice has been modified
Published Monday December 16, 2013
Amendment Four to clarify questions from Amendment Three.
This notice has been modified
Published Monday December 2, 2013
Amendment Three to address post-Conference questions.
This notice has been modified
Published Monday November 25, 2013
Amendment Two: To extend Offer Date to December 17th and answer vendor questions.
This notice has been modified
Published Thursday November 21, 2013
Amendment 1 to address the following: Section A.5, update of location of Vendor Conference. Section A.6 Notification of University of Illinois designated holiday schedule.
First published Friday, November 1, 2013
Sealed proposals will be accepted at the address below until 2:00 PM, Tuesday December 17, 2013:

Purchasing Division
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820

The University is seeking Proposals from qualified firms to provide a point-of-sale declining balance and meal plan management solution for the period beginning with the contract commencement date through June 30, 2018, with five, one-year renewal options.

There will be a Site Visit scheduled for November 22, 2013 at 9:00am to provide an opportunity for questions and answers.

For additional information, contact:
Deborah Gorvin
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820
Phone: (217) 265-7680
FAX: (217) 239-6809
State Purchasing Officer - Stephen Rotello
Submit 8 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 1DAG1401-Amendment4.doc (46 KB)
  • 1dag1401PointofSalesSystems.docx (281 KB)
  • CopyofRFP-Evaluation-Pricing-20130809112013.xlsx (14 KB)
  • RFP1DAG1401-Amendment1-112113doc.doc (35 KB)
  • RFP1DAG1401-Amendment2112513.doc (59 KB)
  • RFP1DAG1401-Amendment3.doc (52 KB)