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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
SoleSource #1DAG16R0322555
Announcement of a Sole Source Purchase
Change Order
Published Monday May 15, 2017
Vendor: Kronos, Inc.
Change Order Amount: $53,436.36

Recent growth in sales and services at the Illini Union have resulted in the need to hire additional student employees. The Illini Union needs to purchase additional software licenses to support additional users and on-going maintenance.
The State Purchasing Officer for this procurement is now Aaron M. Finder.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Thursday August 18, 2016
Vendor: Kronos, Inc.
Change Order Amount: $26,000

This is a clarification due to an error in the original Award posting. Re-occurring maintenance and services were only included for the first year of the initial term. Inadvertently left out the additional three years of maintenance and services at $7057 per year.
The State Purchasing Officer for this procurement is now Aaron M. Finder.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Tuesday December 22, 2015
Awarded to:
Vendor: Kronos, Inc., Chelmsford, MA
Amount: An estimated $84,657
An estimated start date of 9/1/2015 through 8/31/2020, 60 months
4 one-year
Potential Future Renewals: $28,228
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday July 27, 2015
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, July 14, 2015
The University awarded a contract for Purchase upgraded Timekeeping system to Kronos, Inc., Chelmsford, MA, for an estimated $84,657.
Purchase Upgraded Software and Kronos Timekeeper Licenses - Replace existing outdated software Kronos Time Keeper Central to Kronos Workforce Timekeeper for operational efficiency and appropriate number of corresponding timekeeper licenses (Est Cost $25,600) Purchase Kronos Timekeeper Devices - Replace existing timekeepers (timeclocks) for University Illini Union. Exisiting timekeepers are not capable of utilizing new products features and employee self service. (Five timekeeper units total est cost - $12,500 ) Purchase Professional/Educational Services - Purchase upgrade services for upgrading Kronos Timekeeper Central version 4.3 to Kronos Workforce Central version 7, inlcuding setting up the test environment for product training and staff training on new capabilities. Services also include ongoing support package (Kronos Statement of Work est cost $39,500) Re-occurring Costs: Maintenance and Service Agreement, including depot exchange on Kronos Timekeepers and Kronos Gold Support on Application (est annual cost $7,057) after year one.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
Deborah Gorvin
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820
Phone: (217) 265-7680
FAX: (217) 239-6877
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

July 29, 2015
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio or video conference, as available, at one of the optional locations.

Alternate Location(s):
James R. Thompson Center
Room 9-036
100 West Randolph
Chicago, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 720-7105
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
July 24, 2015
Register with:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 1DAG16R0322555Part1.pdf (463 KB)
Sole Source Justification Part 2
  • 1DAG16R0322555Part2.pdf (60 KB)