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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
SoleSource #1DAG17R0348720
Announcement of a Sole Source Purchase
Award Info Published Tuesday August 30, 2016
Awarded to:
Vendor: Cruce Aviation, LLC., Marquette Heights, IL
Amount: An estimated $275,770
An estimated start date of 10/1/2016 through 9/30/2019, 36 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday August 15, 2016
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, August 2, 2016
The University awarded a contract for Aerial flight services for waterfowl surveys to Cruce Aviation, LLC., Marquette Heights, IL, for an estimated $275,770.
Vendor will provide airplane services during aerial waterfowl inventories, wetland surveys, and telemetry studies from Cruce Aviation (Pekin, IL). Services require appropriate low-altitude (<500 ft) FAA clearances; training in wildlife-related studies and >5 years? experience flying waterfowl surveys and telemetry flights; ability to maneuver and coordinate the aircraft without causing motion sickness to aerial observers; electronics and aircraft modifications necessary for navigation including Sirius XM for onboard weather monitoring, voice-recording abilities during surveys, external-aircraft camera pod for aerial photography requiring FAA clearance and approval; high-resolution photography equipment with software required for seamless image stitching and geo-rectification; adequate insurance coverage compliant with UIUC regulations and other applicable rules; committed daily availability during key periods in spring, summer, autumn, and winter when migration events are likely; availability of a low-winged airplane (e.g., Piper Arrow) or other suitable aircraft for surveys within 30 miles of Havana, IL, where the aerial observer is stationed. We require the use of low-winged aircraft due to the maneuvering of the aircraft during the survey. We routinely circle wetlands and groups of water birds during our surveys in order to give biologist/observers time to estimate numbers of birds in dense flocks that sometimes number 75,000 to 100,000 birds. Observer visibility from the aircraft is severely limited to the side of a high-winged aircraft (e.g., Cessna 172 or 182) when circling these big groups of birds because the wing blocks the field of view when the aircraft is in a banked turn. To the contrary, visibility and field of view are uncompromised in a banked turn with a low-winged aircraft because the wing falls from the field of vision in the turn.
The University has determined that this purchase is only economically available from this source because the Specific requirements with FAA approved aircraft modifications, electronics, photography equipment, low-winged aircraft, and more than five years experience conducting and piloting aerial surveys of waterfowl and wetlands. Helicopters are not acceptable for this waterfowl survey because they are not a cost effective alternative and they would cause unnecessary disturbance and behavioral disruptions to the water birds we are wanting to monitor (see Section 7, Number 5, 5b). Unmanned Aerial Vehicles (UAV) are not acceptable for this research because they would not have the battery life or flight time to complete the entire length (1,000 miles) of the survey route in a given day, and there is now way for the biologist to view the water birds from the UAV in real time with the photographic precision necessary to identify species of water birds present. Additionally, the University is not allowed to use UAVs for research purposes.

For additional information, contact:
Deborah Gorvin
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820
Phone: (217) 265-7680
FAX: (217) 239-6877
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

August 17, 2016
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 720-7105
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
August 12, 2016
Register with:
Aaron M. Finder
Phone:(217) 720-7105

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 1DAG17R0348720Part1.pdf (520 KB)
Sole Source Justification Part 2
  • 1DAG17R0348720Part2.pdf (63 KB)