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Public Higher Education Bulletin

 
University of Illinois at Urbana-Champaign
Bid #1DAG1801
Invitation for Bid: Procure new Monochrome and Digital Color Printers
Renewal Info
Published Monday April 8, 2019
Renewal entered into with:
Vendor: RK Dixon
Amount: An estimated $84,301.40
Renewal: 1st of 2, 7/1/2019 through 6/30/2021
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $84,301.40
Comments: The University has complied with Section 8(i)(a)(b) of the BEP Act.
The buyer for this procurement is now Michelle Griffen, (217) 244-8770.
The State Purchasing Officer for this procurement is now Bridget McHatton.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Wednesday May 31, 2017
Awarded to:
Vendor: RK Dixon, Davenport, IA
Amount: An estimated $201,292.68
Terms:
An estimated start date of 7/1/2017 through 6/30/2019
Renewals:
2 two-year
Potential Future Renewals: $147,962.75
Number of unsuccessful, responsive bidders: 2
Comments:
Under Section 6.1.1.C. Optional Equipment Pricing: Document Services plans to procure a Xerox Booklet Finisher for the Monochrome Printing System at a cost of $7,072.79. Document Services also plans to procure a Plockmatic Booklet Finishing system, two-side trimmer and square fold of 30 sheets of 24# paper $36,395.30, Plockmatic Bookmaker upgrade to 50 sheets of 20# paper for $4,573.35, and six years of monthly maintenance at $30,960.00 Total estimated options $79,001.44. Total price of purchases in initial terms, renewals and with options is estimated at: $428,256.87. This is the lowest bid, even with the inclusion of all of the options.
The State Purchasing Officer for this procurement is now Aaron M. Finder.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday April 21, 2017
Correction to document revised Bid Opening Date as described in Amendment Five. Bid Opening Date is Thursday, April 27, 2017 at 2:00 pm local time.
This notice has been modified
Published Thursday April 20, 2017
Amendment Five to extend the Bid Opening Date to Thursday, April 27, 2017 at 2:00 pm local time. See Section 1.6 of the IFB Specifications for further details. All other terms and conditions of the original IFB shall remain the same
This notice has been modified
Published Tuesday April 11, 2017
The following Amendment Four is to extend the Bid Opening Date to Thursday, April 20, 2017 at 2:00 pm local time. See Section 1.6 of the IFB Specifications for further details. All other terms and conditions of the original IFB shall remain unchanged.
This notice has been modified
Published Tuesday March 21, 2017
Amendment Three to provide responses to vendor questions.
This notice has been modified
Published Tuesday March 14, 2017
Amendment Two to address questions submitted by vendors.
This notice has been modified
Published Tuesday March 7, 2017
Amendment One to correct the Bid Opening Date listed on the Illinois Procurement Bulletin. The correct Bid Opening Date is listed in Section 1.6 of the Bid Specifications. The Bid Opening Date is Tuesday, April 11, 2017 at 2:00 pm local time.
First published Tuesday, February 28, 2017
Sealed bids will be accepted below until 2:00 PM, Thursday April 27, 2017:
At the following address:
Purchasing Division
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820
The Illini Union Document Services Department seeks to purchase two new digital printing systems for its main production facility at 54 E. Gregory Drive, Champaign, IL 61820-6607. This offer should include two, two-year renewals for maintenance and click charge pricing. The procurement must include one new monochrome digital printing system and one new digital color printing system as defined within this IFB.

For additional information, contact:
Deborah Gorvin
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820
Phone: (217) 265-7680
FAX: (217) 239-6877
State Purchasing Officer - Aaron M. Finder
The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is no BEP goal for this procurement. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • IFB1DAG1801ProvideMonochromeandDigitalColorPrintingSystem022817.docx (188 KB)
  • IFB1DAG1801ProvideMonochromeandDigitalColorPritningSystemsA1.doc (40 KB)
  • IFB1DAG1801ProvideMonochromeandDigitalColorPritningSystemsA2.doc (42 KB)
  • IFB1DAG1801ProvideMonochromeandDigitalColorPritningSystemsA3.doc (41 KB)
  • IFB1DAG1801ProvideMonochromeandDigitalColorPritningSystemsA4.doc (40 KB)
  • IFB1DAG1801ProvideMonochromeandDigitalColorPritningSystemsA5.doc (40 KB)