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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
RFP #1DGS1203
Request for Proposal: Purchase of a 3D Scanner
Award InfoPublished Thursday January 26, 2012
Awarded to:
Vendor: Khan Consultants, Addison, IL
Amount: $23,197
Terms:  One-time transaction
Number of Unsuccessful, Responsive Respondents: 1
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Monday October 10, 2011
The University is publishing Amendment 2 to address a change in Appendix I, Section 1.2E. Since this amendment changes the specifications of the required system, the University is requiring that all proposals for this solicitation include a copy of the Amendment 2 signed by a representative of the firm. Furthermore, due to this change the University is extending the proposal due date to October 20, 2011 at 2:00 PM Local Time. Any questions regarding this amendment should be addressed to the additional information contact listed below.
This notice has been modified
Published Monday October 3, 2011
The University hereby replaces the requirement listed in Appendix I, Section 1.6 and replaces it with the following: 1.6 System Demonstration: In order to determine that the proposed system meets the University’s needs, the University reserves the right to request a demonstration of the proposed system at the Beckman Institute (Urbana, Illinois) from the highest ranked vendor after technical and pricing evaluations have been completed. The University will allow this demonstration to be on-site/in-person or at the respondent’s request the University will allow for a virtual demonstration. If the demonstration will be conducted virtually the University will send samples for scanning to the respondent for this demonstration. Potential vendors must agree to this demonstration in order to be considered for contract award. In the event the highest-ranked vendor provides this demonstration and the proposed system does not meet the specifications provided in the Vendor’s proposal and/or the requirements in this request for proposal, the University may find the Vendor’s proposal “not-responsive” and the University reserves the right to award to the next highest-ranked Vendor. During this demonstration Vendor will be required to:
* Give an overview of the system’s operations
* Demonstrate the calibration process
* Complete up to four 3D scans of items provided by the University.
* Explain user maintenance tasks (if applicable)
* Demonstrate software functionality
Note: This requirement (1.6) will not be evaluated beyond the Vendor’s acceptance for this requirement.
This notice has been modified
Published Friday September 30, 2011
Due to the published request for proposal not listing the password to allow potential respondents to call into the pre-proposal teleconference, the University is scheduling a second pre-proposal teleconference. The details of the teleconference are listed below: Date: Monday, October 3, 2011; Time: 10:00 AM Local Time; Call In Telephone Number: (866) 951-9521; Meeting ID Number: 5844; Meeting Password: 3377468; If you have any issues calling into this meeting please e-mail
First published Friday, September 16, 2011
Sealed proposals will be accepted at the address below until 2:00 PM, Thursday October 20, 2011:

Purchasing Division
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820

The Board of Trustees of the University of Illinois on behalf of the Beckman Institute for Advanced Science and Technology (“the University”) is seeking Proposals from qualified firms (“Proposers”) to provide a 3D scanner pursuant to the specifications attached.
The University will hold an optional pre-proposal conference for this procurement. The pre-proposal conference details are as follows:

Date: September 29, 2011
Time: 1:00 PM local time
Location: Beckman Institute for Advance Science and Technology
405 North Mathews Avenue, Room 4369
Urbana, IL 61801

In addition to the in-person pre-proposal conference the University is also giving potential vendors the ability to call into the conference through a tele-conference number. The details to join the conference via tele-conference are as follows:

Dial In Number: (217) 244-9054 or (866) 951-9521
Meeting ID: 7121

During the pre-proposal conference representatives of the University will: explain how to provide a response to this request for proposal; provide an overview of the system’s requirements; and, allow potential vendors the ability to ask questions regarding the specifications.

For additional information, contact:
Daniel Szajna
Purchasing Division
616 E. Green St., Suite 212
Champaign, IL 61820
Submit 1 Original and 3 copies of the technical proposal and 1 original and 1 copy of the pricing proposal copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 1DGS1203.pdf (423 KB)
  • 1DGS1203Amendment1.pdf (73 KB)
  • 1DGS1203Amendment2.pdf (31 KB)