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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
RFP #1JNA2013

Request for Proposal: Union Point of Sale and Inventory System

This solicitation will not be awarded
Published Tuesday January 26, 2021
Two responses were received and both have been deemed non-responsive. Solicitation will be rebid at a later date.
This notice has been modified
Published Tuesday December 22, 2020
The bid opening date has been changed to January 7, 2021
This notice has been modified
Published Thursday December 17, 2020
Answers to submitted vendor questions have been provided as Amendment 1.
First published Tuesday, November 24, 2020
Sealed proposals will be accepted below until 2:00 PM, Thursday January 7, 2021:
At the following address:
Purchasing Division
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820-0000
The Illini Union is interested in establishing a relationship with a single vendor to supply a point of sale (POS) and inventory management system for retail store operations for an initial (5) five year term with the option to renew for an additional (5) five year renewal term. The software is required to provide detailed specifics of each item to allow for proper supply chain management of retail items and textbooks. The solution must be comprehensive, providing a platform supportive of all services. Supplier is expected to have in place the necessary resources to ensure seamless integrations with existing University systems. Additionally, the University expects innovative solutions in relation to system integrations and identifying maximization of other potential opportunities to remain current in the retail textbook industry.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jacqueline Anderson
212 Illini Plaza
1817 South Neil Street
Champaign, IL 61820
Phone: (217) 300-0533
FAX: (217) 239-6877
Chief Procurement Officer - John Donato
State Purchasing Officer - Bridget McHatton
Submit 1 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 2 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 1JNA2013Amendment1.pdf (135 KB)
  • 1JNA2013Amendment2.pdf (209 KB)
  • 1JNA2013UnionInventoryPOSSystemFinal.pdf (766 KB)