To obtain documents, log on:
Not registered? Register me now

Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
SoleSource #1JNA21R0402364

Announcement of a Sole Source Purchase

Award Info Published Monday August 3, 2020
Awarded to:
Vendor: Oxford Instruments, Concord, MA
Amount: An estimated $1,647,359.22
Terms:  One-time transaction
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday July 13, 2020
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Monday, June 22, 2020
The University awarded a contract for four Triton 500 Systems to Oxford Instruments, Concord, MA, for an estimated $1,647,359.22.
The University has a need to purchase a two Triton 500 systems with extended sample space and two Triton 500 systems for a total of four systems. The research experiments require large magnets and fast turnaround time to efficiently measure working samples, which necessitates the use of cryogen-free dilution refrigerators with magnets and bottom-loading probe capabilities. Additional research requirements include: Base temperature: < 10 mK; Temperature at Sample puck: 12 mK; Cooling power at 20 mK: > 12 uW; Cooling power at 100 mK: > 450 uW; Temperature control range: 10 mK to 30 K with magnet at full field; System cool-down time: < 24 hours; Probe sample space: 72 mm clear sample space + 50 mm clear diameter x 144 mm height; 3 x 50 mm plus 1 x 65 mm line-of sight ports for multiple semi-rigid coaxes; 1 - 2 W pulse-tube cooler; 18 L of He-3 gas; 6-1-1 Vector magnet with field homogeneity of 0.1% in Z-direction and 2.0% in X/Y direction; Magnet controller with 2.8 mA stability at 120 A, 0.1mA settable current resolution, and 0.1% current accuracy. The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Oxford Instruments. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the items are required for research and no other source is able to meet the researcher's documented needs.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jacqueline Anderson
212 Illini Plaza
1817 South Neil Street
Champaign, IL 61820
Phone: (217) 300-0533
FAX: (217) 239-6877
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

July 8, 2020
9:00 AM
, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated
Potential participants are requested to call ahead to verify location and get directions. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
July 3, 2020
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Sole Source Justification
  • 1JNA21R0402364.pdf (723 KB)
Sole Source Justification Part 2
  • 1JNA21R0402364Pt2.pdf (511 KB)