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Public Higher Education Bulletin

 
University of Illinois at Urbana-Champaign
Bid #1JWS1431
Invitation for Bid: Rental of Copier Devices
Award Info Published Friday September 19, 2014
Awarded to:
Vendor: Advanced Digital Solutions, Mattoon, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 10/6/2014 through 10/5/2017
Renewals:
7 one-year
Potential Future Renewals: $2,216,000
Vendor: CDS Office Technologies, Springfield, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 10/6/2014 through 10/5/2017
Renewals:
7 one-year
Potential Future Renewals: $2,216,000
Vendor: Digital Copy Systems, Peoria, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 10/6/2014 through 10/5/2017
Renewals:
7 one-year
Potential Future Renewals: $2,216,000
Vendor: Gibbs Technology Company DBA GFI Digital, Inc., Champaign, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 10/6/2014 through 10/5/2017
Renewals:
7 one-year
Potential Future Renewals: $2,216,000
Vendor: RK Dixon, Inc., Champaign, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 10/6/2014 through 10/5/2017
Renewals:
7 one-year
Potential Future Renewals: $2,216,000
Vendor: Watts Copy Systems, Champaign, IL
Amount: An estimated $950,000
Terms:
An estimated start date of 10/6/2014 through 10/5/2017
Renewals:
7 one-year
Potential Future Renewals: $2,216,000
Number of unsuccessful, responsive bidders: 5
Comments:
Awarded vendors and unsuccessful vendors are in rank order.

Category 1 awards: Watts Copy Systems; Digital Copy Systems (Samsung); Digital Copy Systems (Canon)
Unsuccessful: Advanced Digital Solutions; CDS Office Technologies (CDS); GFI Digital (Ricoh); RK Dixon; GFI Digital (Sharp)


Category 2 awards: Watts Copy Systems; Digital Copy Systems (Samsung); Advanced Digital Solutions
Unsuccessful: Digital Copy Systems (Canon); CDS; RK Dixon; GFI Digital (Ricoh/Sharp)


Category 3 awards: Watts Copy Systems; Digital Copy Systems (Canon); Advanced Digital Solutions
Unsuccessful: Digital Copy Systems (Samsung); CDS; RK Dixon; GFI Digital (Sharp/Ricoh)


Category 4 awards: Watts Copy Systems; Digital Copy Systems (Samsung); Digital Copy Systems (Canon)
Unsuccessful: CDS; RK Dixon; Advanced Digital Solutions; GFI Digital (Ricoh/Sharp)


Category 5 awards: Watts Copy Systems; CDS; Digital Copy Systems (Canon)
Unsuccessful: GFI Digital (Sharp); Advanced Digital Solutions; RK Dixon; GFI Digital (Ricoh)


Category 6 awards: Watts Copy Systems; CDS; Advanced Digital Solutions
Unsuccessful: Digital Copy Systems (Canon); RK Dixon; GFI Digital (Ricoh/Sharp)


Category 7 awards: Watts Copy Systems; CDS; Digital Copy Systems (Canon)
Unsuccessful: RK Dixon; Advanced Digital Solutions; GFI Digital (Ricoh/Sharp)


Category 8 awards: Watts Copy Systems; CDS; RK Dixon
Unsuccessful: Digital Copy Systems; GFI Digital (Sharp/Ricoh)


Category 9 awards: Watts Copy Systems; Advanced Digital Solutions; Digital Copy Systems (Canon)
Unsuccessful: CDS; RK Dixon; GFI Digital (Ricoh/Sharp)


Category 10 awards: Watts Copy Systems; CDS; Digital Copy Systems (Canon)
Unsuccessful: Advanced Digital Solutions; RK Dixon; GFI Digital (Ricoh); Digital Copy Systems (Samsung); GFI Digital (Sharp)


Category 11 awards: Watts Copy Systems; CDS; Digital Copy Systems (Canon)
Unsuccessful: RK Dixon; Advanced Digital Solutions; GFI Digital (Ricoh); Digital Copy Systems (Samsung); GFI Digital (Sharp)


Category 12 awards: Digital Copy Systems (Samsung); Watts Copy Systems; Advanced Digital Solutions
Unsuccessful: Digital Copy Systems (Canon); RK Dixon; CDS; GFI Digital (Ricoh/Sharp)


Category 13 awards: Digital Copy Systems (Samsung); Watts Copy Systems; Advanced Digital Solutions
Unsuccessful: Digital Copy Systems (Canon); RK Dixon; CDS; GFI Digital (Ricoh/Sharp)


Category 14 awards: Watts Copy Systems; Digital Copy Systems (Canon); RK Dixon
Unsuccessful: Advanced Digital Solutions; CDS; GFI Digital (Ricoh/Sharp); Digital Copy Systems (Samsung)


Category 15 awards: Watts Copy Systems; RK Dixon; Digital Copy Systems (Samsung)
Unsuccessful: Digital Copy Systems (Canon); Advanced Digital Solutions; CDS; GFI Digital (Sharp/Ricoh)


Category 16 awards: Watts Copy Systems; Advanced Digital Solutions; CDS
Unsuccessful: Digital Copy Systems (Samsung); RK Dixon; GFI Digital (Ricoh)


Category 17 awards: Advanced Digital Solutions; Watts Copy Systems; CDS
Unsuccessful: RK Dixon; Digital Copy Systems (Samsung); GFI Digital (Ricoh)


Category 18 awards: Watts Copy Systems; RK Dixon; GFI Digital (Ricoh)
Unsuccessful: Advanced Digital Solutions (machine bid was same machine RK Dixon bid); CDS; Digital Copy Systems (Samsung)


Category 19 awards: Watts Copy Systems; RK Dixon; Digital Copy Systems (Samsung)
Unsuccessful: Advanced Digital Solutions; GFI Digital (Ricoh); CDS

The State Purchasing Officer for this procurement is now John Knittle.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday July 3, 2014
Amendment 1 added to extend vendor question date and answer vendor questions submitted.
First published Friday, June 13, 2014
Sealed bids will be accepted at the address below until 2:00 PM, Tuesday July 15, 2014:

Purchasing Division
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820

The University is soliciting competitive bids from qualified respondents to provide a range of single (SPDs) and multi-functional print devices (MFDs) that will seamlessly integrate into the existing infrastructure on the Urbana campus and other University-run facilities. The University seeks to establish a Master contract with the successful respondent(s) for the rental of SPDs and MFDs with related services, on a cost-per-click basis, for use by all University of Illinois campus departments managed or run by the Urbana-Champaign campus on an as-needed basis.

For additional information, contact:
Jay Simpson
212A Illini Plaza
1817 South Neil Street
Champaign, IL 6182
Phone: (217) 265-0434
FAX: (217) 239-6870
State Purchasing Officer - John Knittle
The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 1JWS1431.docx (193 KB)
  • 1JWS1431Amendment1.pdf (170 KB)
  • 1JWS1431PricingWorksheet.xls (335 KB)
Public Opening Documents
  • 1JWS1431BidTab.pdf (208 KB)