To obtain documents, log on:
Not registered? Register me now

Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
SoleSource #1JWS17R0357547
Announcement of a Sole Source Purchase
Renewal Info
Published Monday July 16, 2018
Renewal entered into with:
Vendor: Zoom Video Communications
Amount: An estimated $140,000
Renewal: 1st of 2, 7/24/2018 through 7/23/2020
Pricing Changes: 
Service/Product Changes: 
Sole Source Status: 
This procurement remains a sole source.
Potential Future Renewals: $140,000
Comments: This is an indefinite quantity contract based on best information as to quantity. The award amount and renewals are estimates of anticipated usage and may vary from the amounts published.
The buyer for this procurement is now Jenna Montgomery, (217) 300-6467.
The State Purchasing Officer for this procurement is now Margaret van Dijk.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Thursday June 29, 2017
Vendor: Zoom Video Communications
Change Order Amount: $9,780

An error was made in the pricing when the sole source was originally submitted. The initial term should be for an estimated total amount of $42,000 and renewals should be for an estimated total amount of $168,000.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Wednesday June 28, 2017
Awarded to:
Vendor: Zoom Video Communications, San Jose, CA
Amount: An estimated $32,220
An estimated start date of 6/1/2017 through 8/15/2018, 15 months
2 two-year
Potential Future Renewals: $144,000
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Tuesday June 13, 2017
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The State Purchasing Officer for this procurement is now Margaret van Dijk.
First published Wednesday, May 24, 2017
The University awarded a contract for video conferencing licensing to Zoom Video Communications, San Jose, CA, for an estimated $32,220.
Videoconferencing is the core of the synchronous learning student experience in the online MBA program (iMBA) and upcoming iMSA program. The program relies on the ability to have two-way video communications between large numbers of students. The target videoconference room size is expected to be 500 in one year?s time. The videoconferencing MUST integrate with the learning management system (LMS) used by our partner Coursera. ZOOM is the ONLY videoconferencing tool currently integrated with Coursera LMS platform. We have been making small purchases of individual licenses. This proposal is for enterprise licensing to meet the needs of the whole college and our increasing online student population in one platform. This platform pricing is only available in the short term.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For additional information, contact:
Jay Simpson
Strategic Procurement
1817 South Neil Street
Suite 202
Champaign, IL 61820
Phone: (217) 265-0434
State Purchasing Officer - Shirley Webb

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

June 14, 2017
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Jenessa Conner
Phone:(217) 299-3957
Potential participants are requested to call ahead to verify location and get directions. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
June 9, 2017
Register with:
Jenessa Conner
Phone:(217) 299-3957

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Sole Source Justification
  • 1JWS17R0357547.PDF (381 KB)
Sole Source Justification Part 2
  • 1JWS17R0357547Pt2.pdf (42 KB)