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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
RFP #1MDG2044

Request for Proposal: Furnish Travel Registry

Award Info Published Wednesday June 17, 2020
Awarded to:
Vendor: The Anvil Group, LLC, London, United Kingdom
Amount: An estimated $135,000
An estimated start date of 8/1/2020 through 7/31/2023
2 three-year
Potential Future Renewals: $270,000
Number of Unsuccessful, Responsive Respondents: 2
•the total number of vendors who responded; 3 •the number of unsuccessful vendors who responded; 2 •the bid amount of each bid or offer;International SOS Assistance $306,249; Terra Dotta $312,879 •for each vendor who submitted a response, including the awarded vendor: othe name or names of the certified Business Enterprise Program BEP firms identified in the vendor’s submitted utilization plan; NA othe amount and percentage of business proposed to be conducted by businesses owned by BEP vendors as reflected in each utilization plan; NA othe name or names of the certified Veteran Business Program VBP firms identified in the vendor’s submitted utilization plan; NA othe amount and percentage of business proposed to be conducted by businesses owned by VBP vendors as reflected in each utilization plan; NA othe total number of VBP vendors that submitted responses; NA and •the information recorded at the solicitation opening, including the bid amount i.e. the bid tab. See the attached "RFP2044BidTab"
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday February 20, 2020
The purpose of this amendment "RFP1MDG2044A1" is to provide responses to Vendor submitted questions.
First published Monday, February 3, 2020
Sealed proposals will be accepted below until 2:00 PM, Tuesday March 3, 2020:
At the following address:
Purchasing Division
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820
The University of Illinois at Urbana-Champaign maintains over 500 active institutional linkages with international partners representing more than 40 different countries around the world. These agreements range from student exchanges, some now entering their third decade of activity, to faculty exchange and collaborative research agreements with national research agencies, to innovative joint educational programs, including our own GET, leading to dual or multi-institutional degrees or certificate programs. Illinois hosts a total of six federally funded U.S. Department of Education Title VI Centers in international and area studies, each focusing on a different world region or issue. They include National Resource Centers on African Studies; East Asian and Pacific Studies; European Union Studies; Global Studies; Latin American and Caribbean Studies; and Russian, East European, and Eurasian Studies. Over 600 faculty from all colleges on campus are affiliated with one or more of these centers. Additional centers within the Office of Illinois International Programs include the Program in Arms Control & Disarmament and International Security; the Women and Gender in Global Perspectives Program; and the International Forum on U.S. Studies.

Because of vast international presence the University is seeking a vendor, through their expertise, service, and software, to provide traveler support and crisis management assistance.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Michelle Griffen
Phone: (217) 244-8770
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Bridget McHatton
Submit 6 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is no BEP goal for this procurement.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 1MDG2044FurnishTravelRegistry.pdf (473 KB)
  • RFP1MDG2044A1.pdf (2 MB)
Public Opening Documents
  • RFP1MDG2044BidTab.pdf (72 KB)
  • RFP1MDG2044SignInSheet.pdf (24 KB)