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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
Bid #1MDG2126

Invitation for Bid: Animal Cremation Services

This solicitation will not be awarded
Published Tuesday May 18, 2021
due to no responsive bidders.
This notice has been modified
Published Tuesday April 6, 2021
The purpose of this amendment "1MDG2126A2" is to change the due/opening date of the solicitation to May 6, 2021 at 2PM Local Time.
This notice has been modified
Published Friday March 26, 2021
The purpose of this amendment "1MDG2126 A1" is to change the dates of the Pre-Submission Conference call, Vendor question due date and the date of the solicitation opening.
First published Tuesday, March 23, 2021
Sealed bids will be accepted below until 2:00 PM, Thursday May 6, 2021:
At the following address:
Purchasing Division
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820-0000
The Veterinary Teaching Hospital (VTH) at the College of Veterinary Medicine provides care to companion and large animal patients. Upon the end of a patients life, owners of animals may elect to have their animals remains cremated, with the option of receiving their ashes (cremains) returned to them. This service is referred to as private cremation and is a very valued option for many of the VTH clients. Providing this service in a consistent, respectful, and quality controlled manner is critical. Service providers working with the VTH to provide this service must have the ability to pick-up the animal remains on a regular basis from the VTH, located in Urbana, IL. The service provider is responsible for communicating with the VTH client regarding their wishes and must coordinate returning the cremains to the owner, either with the owner coming to the service providers place of business or by shipping the cremains to the owner. Service providers must be willing to work with VTH personnel to ensure that compassionate and quality care in handling patient remains is maintained and that messaging from the VTH is included in cremains returned to owners. In some instances, owners wish to have their animals remains cremated without the return of the animals cremains. This service is referred to as group, or general, cremation. The service provider will offer this service and maintains or has access to an appropriate burial ground for the interment of these cremains. An appropriate burial ground is defined as a designated location on non-public land, which is accessible to private citizens, and is actively maintained for the sole purpose of burying, interring, or scattering the cremains of deceased individuals.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Michelle Griffen
Phone: (217) 244-8770
Chief Procurement Officer - John Donato
State Purchasing Officer - Bridget McHatton
There is no BEP goal for this procurement.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • 1MDG2126A1.pdf (589 KB)
  • 1MDG2126A2.pdf (634 KB)
  • IFB1MDG2126AnimalCremationServices.pdf (453 KB)