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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
SoleSource #1MRW19R0375195
Announcement of a Sole Source Purchase
Change Order
Published Tuesday May 28, 2019
Vendor: TMA Systems LLC
Change Order Amount: $16,899.19

The amount is decreased by $16,899.19 to account for continued maintenance and support through the Sole Source process. The Term is changed to a start date of 4/1/19 through 3/31/22 to coincide with contract execution.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Thursday January 31, 2019
Awarded to:
Vendor: TMA Systems LLC, Tulsa, OK
Amount: An estimated $200,000
An estimated start date of 1/2/2019 through 1/1/2022, 36 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday December 31, 2018
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Monday, December 17, 2018
The University awarded a contract for renewal of TMA Maintenance Management Software to TMA Systems LLC, Tulsa, OK, for an estimated $200,000.
The University of Illinois is purchasing annual maintenance for a work order and preventative maintenance system, and additional modules for custodial and key management.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
Megan Wells
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820
Phone: (217) 333-3561
FAX: (217) 239-6877
State Purchasing Officer - Ashley Stewart

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

January 2, 2019
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Ashley Stewart
Phone:(217) 970-0986
Potential participants are requested to call ahead to verify location and get directions. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
December 28, 2018
Register with:
Ashley Stewart
Phone:(217) 970-0986

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Sole Source Justification
  • 1MRW19R0375195.pdf (441 KB)
Sole Source Justification Part 2
  • 1MRW19R0375195Pt2.pdf (54 KB)
Other Public Documents
  • 1MRW19R0375195ChangeOrder.pdf (127 KB)