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Public Higher Education Bulletin

 
University of Illinois at Urbana-Champaign
SoleSource #1MRW20R0389701

Announcement of a Sole Source Purchase

Renewal Info
Published Tuesday June 23, 2020
Renewal entered into with:
Vendor: JEOL USA Inc.
Amount: An estimated $122,000
Renewal: 1st of 5, 7/1/2020 through 6/30/2021
Pricing Changes: 
None.
Service/Product Changes: 
None.
Sole Source Status: 
Procurement remains a sole source.
Potential Future Renewals: $628,000
The Chief Procurement Officer for this procurement is now Ben Bagby.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Wednesday June 26, 2019
Awarded to:
Vendor: JEOL USA Inc., Peabody, MA
Amount: An estimated $122,000
Terms:
An estimated start date of 7/1/2019 through 6/30/2020, 12 months
Renewals:
5 one-year
Potential Future Renewals: $750,000
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday June 24, 2019
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, June 11, 2019
The University awarded a contract for Maintenance agreement for 4 electron microscopes to JEOL USA Inc., Peabody, MA, for an estimated $122,000.
The University has a need to purchase maintenance agreements for four JEOL electron microscopes. This is needed to maintain the equipment in good working condition. The end result of this will be continued use of the instruments. The University, on information and belief, has concluded that only one vendor can meet its need . That vendor is JEOL USA Inc. The University has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university?s need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Megan Wells
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820
Phone: (217) 333-3561
FAX: (217) 239-6877
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

Date:
June 26, 2019
Time:
2:00 PM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Potential participants are requested to call ahead to verify location and get directions. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
June 21, 2019
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 1MRW20R0389701.pdf (387 KB)
Sole Source Justification Part 2
  • 1MRW20R0389701Pt2.pdf (26 KB)