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Public Higher Education Bulletin

Illinois Public Higher Education Cooperative
RFP #1RMM907
Request for Proposal: Contract Management System
This solicitation will not be awarded
Published Monday March 2, 2009
Due to budgetary constraints, this project is canceled and will be not be awarded.
This notice has been modified
Published Friday July 25, 2008
Amendment #2 provides answers to additional RFP questions. The soliciation opening date remains August 7, 2008 at 3:00 p.m. CDT.
This notice has been modified
Published Thursday July 24, 2008
Amendment #1 provides answers to respondents' questions. The solicitation opening date has been changed to August 7, 2008 at 3:00 p.m. CDT.
First published Thursday, July 3, 2008
Sealed proposals will be accepted at the address below until 3:00 PM, Thursday August 7, 2008:

Strategic Procurement
616 E. Green Street, Suite 213, MC-359
Champaign, IL 61820

The Board of Trustees of the University of Illinois on behalf of the Illinois Public Higher Education Cooperative is seeking proposals from qualified firms to provide a comprehensive electronic proposal development and contract management and tracking system for a three (3) year period beginning November 2008 through October 2011 with the option to renew for three (3) two-year periods at the same terms and conditions based on satisfactory performance, continuing need and availability of funds.
This Request for Proposal is to provide a comprehensive contract management software program that will provide a central repository for all contract information and must also serve as a University-wide management and communication tool.
The system is expected to fulfill the following functional requirements::
  • Proposal preparation
  • Internal proposal approval routing
  • Real-time workflow reports and monitoring for University staff
  • Central repository for all information related to University contracts
  • Contract management on an on-going basis
  • Collection of and access to decision support data related to sponsored projects
  • Maintain information about proposal and award processing status
The services requested will be utilized by participating IPHEC members throughout Illinois. A Word-formatted copy of this RFP can be obtained by contacting Rosey Murton at

For additional information, contact:
Rosey Murton
Phone: (217) 333-5049
Submit One (1) original and six (6) copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Proposal documents may be obtained by contacting the Purchasing Office. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

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Other Public Documents
  • 1RMM907.pdf (429 KB)
  • 1RMM907Amendment1.pdf (82 KB)
  • 1RMM907Amendment2.pdf (73 KB)