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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
SoleSource #1SJC184647
Announcement of a Sole Source Purchase
Award InfoPublished Friday June 19, 2009
Awarded to:
Vendor: Xerox, Springfield, IL
Amount: An estimated $170,000
An estimated start date of 7/1/2009 through 6/30/2010, 12 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Thursday, June 4, 2009
The University awarded a contract for Xerox Copier Maintenance to Xerox, Springfield, IL, for an estimated $170,000.
This purchase is only economically available from a single source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration. The Champaign-Urbana campus photocopiers have been purchased on a continuous basis since July 1, 1998. The requirement for maintenance of these University owned photocopiers is being handled as a sole source since Xerox is the only vendor that will provide the terms that were agreed to at the time of the purchase. These include but are not limited to: authorized dealer for the equipment serviced; "like for like" replacement; local customer service; guaranteed maintenance availability for repair service; labor; guaranteed response time; compliance with the University's billing requirements, original manufacturer's parts, drums, and supplies (except paper); travel charges; pricing format for base number of copies; and overage charges; and compatibility of replacement parts.

For additional information, contact:
Susan Calhoun
Phone: (217) 333-0776

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

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Other Related Sole Source Documents
  • FY10XeroxMaint.doc (73 KB)