Public Higher Education Bulletin

University of Illinois at Urbana-Champaign

RFP #1SJC204

Request for Proposal: Office Machine Maintenance & Repair

Renewal Info

Published Monday May 20, 2019

Renewal entered into with:

Vendor: CDS Office Technologies
Amount: An estimated $114,000
Renewal: 9th of 9, 7/1/2019 through 6/30/2020

Pricing Changes:

3% increase

Service/Product Changes:

None

Potential Future Renewals: None

Vendor: IKON Office Solutions
Amount: An estimated $111,000
Renewal: 9th of 9, 7/1/2019 through 6/30/2020

Pricing Changes:

None

Service/Product Changes:

None

Potential Future Renewals: None

Vendor: Record Systems
Amount: An estimated $43,000
Renewal: 9th of 9, 7/1/2019 through 6/30/2020

Pricing Changes:

3% increase

Service/Product Changes:

None

Potential Future Renewals: None

Vendor: Watts
Amount: An estimated $44,000
Renewal: 9th of 9, 7/1/2019 through 6/30/2020

Pricing Changes:

0.9% increase

Service/Product Changes:

None

Potential Future Renewals: None

Comments: The University has complied with Section 8(i)(a)(b) of the BEP Act.

The buyer for this procurement is now Jacqueline Anderson, (217) 300-0533.

The State Purchasing Officer for this procurement is now Bridget McHatton.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Renewal Info

Published Friday June 29, 2018

Renewal entered into with:

Vendor: IKON Office Solutions
Amount: An estimated $111,000
Renewal: 8th of 9, 7/1/2018 through 6/30/2019

Pricing Changes:

1.5% increase

Service/Product Changes:

None

Potential Future Renewals: $111,000

The State Purchasing Officer for this procurement is now Scott Kinsell.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Renewal Info

Published Friday June 15, 2018

Renewal entered into with:

Vendor: CDS Office Technologies
Amount: An estimated $114,000
Renewal: 8th of 9, 7/1/2018 through 6/30/2019

Pricing Changes:

3% increase

Service/Product Changes:

None

Potential Future Renewals: $114,000

Vendor: Record Systems
Amount: An estimated $43,000
Renewal: 8th of 9, 7/1/2018 through 6/30/2019

Pricing Changes:

3% increase

Service/Product Changes:

None

Potential Future Renewals: $43,000

Vendor: Watts
Amount: An estimated $44,000
Renewal: 8th of 9, 7/1/2018 through 6/30/2019

Pricing Changes:

0.9% increase

Service/Product Changes:

None

Potential Future Renewals: $44,000

The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Renewal Info

Published Tuesday June 6, 2017

Renewal entered into with:

Vendor: CDS Office Technologies
Amount: An estimated $114,000
Renewal: 7th of 9, 7/1/2017 through 6/30/2018

Pricing Changes:

3% increase

Service/Product Changes:

None

Potential Future Renewals: $186,000

Vendor: IKON Office Solutions
Amount: An estimated $111,000
Renewal: 7th of 9, 7/1/2017 through 6/30/2018

Pricing Changes:

None

Service/Product Changes:

None

Potential Future Renewals: $209,000

Vendor: Record Systems
Amount: An estimated $43,000
Renewal: 7th of 9, 7/1/2017 through 6/30/2018

Pricing Changes:

None

Service/Product Changes:

None

Potential Future Renewals: $80,000

Vendor: Watts
Amount: An estimated $44,000
Renewal: 7th of 9, 7/1/2017 through 6/30/2018

Pricing Changes:

0.9% increase

Service/Product Changes:

None

Potential Future Renewals: $68,000

The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Renewal Info

Published Monday May 9, 2016

Renewal entered into with:

Vendor: CDS Office Technologies
Amount: An estimated $114,000
Renewal: 6th of 9, 7/1/2016 through 6/30/2019

Pricing Changes:

3% increase

Service/Product Changes:

None

Potential Future Renewals: $300,000

Vendor: IKON Office Solutions
Amount: An estimated $111,000
Renewal: 6th of 9, 7/1/2016 through 6/30/2019

Pricing Changes:

3% increase

Service/Product Changes:

None

Potential Future Renewals: $320,000

Vendor: Record Systems
Amount: An estimated $43,000
Renewal: 6th of 9, 7/1/2016 through 6/30/2019

Pricing Changes:

3% increase

Service/Product Changes:

None

Potential Future Renewals: $123,000

Vendor: Watts
Amount: An estimated $44,000
Renewal: 6th of 9, 7/1/2016 through 6/30/2019

Pricing Changes:

5% increase

Service/Product Changes:

None

Potential Future Renewals: $112,000

The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Renewal Info

Published Friday June 5, 2015

Renewal entered into with:

Vendor: Xerox
Amount: An estimated $105,470
Renewal: 5th of 9, 7/1/2015 through 6/30/2016

Pricing Changes:

6% increase

Service/Product Changes:

None

Potential Future Renewals: $358,000

The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Renewal Info

Published Friday April 10, 2015

Renewal entered into with:

Vendor: CDS Office Technologies
Amount: An estimated $110,000
Renewal: 5th of 9, 7/1/2015 through 6/30/2016

Pricing Changes:

Service/Product Changes:

None

Potential Future Renewals: $420,000

Vendor: IKON Office Solutions
Amount: An estimated $107,744
Renewal: 5th of 9, 7/1/2015 through 6/30/2016

Pricing Changes:

Service/Product Changes:

None

Potential Future Renewals: $431,012

Vendor: Record Systems
Amount: An estimated $41,300
Renewal: 5th of 9, 7/1/2015 through 6/30/2016

Pricing Changes:

Service/Product Changes:

None

Potential Future Renewals: $165,400

Vendor: Watts
Amount: An estimated $42,000
Renewal: 5th of 9, 7/1/2015 through 6/30/2016

Pricing Changes:

Service/Product Changes:

None

Potential Future Renewals: $156,000

The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Renewal Info

Published Monday June 30, 2014

Renewal entered into with:

Vendor: Xerox
Amount: An estimated $99,500
Renewal: 4th of 9, 7/1/2014 through 6/30/2015

Pricing Changes:

6% increase

Service/Product Changes:

None

Potential Future Renewals: $463,360

The buyer for this procurement is now Jay Simpson, (217) 265-0434.

The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Renewal Info

Published Tuesday June 3, 2014

Renewal entered into with:

Vendor: CDS Office Technologies
Amount: An estimated $110,000
Renewal: 4th of 9, 7/1/2014 through 6/30/2015

Pricing Changes:

Service/Product Changes:

None

Potential Future Renewals: $530,000

Vendor: IKON Office Solutions
Amount: An estimated $107,744
Renewal: 4th of 9, 7/1/2014 through 6/30/2015

Pricing Changes:

None

Service/Product Changes:

None

Potential Future Renewals: $538,756

Vendor: Record Systems
Amount: An estimated $41,300
Renewal: 4th of 9, 7/1/2014 through 6/30/2015

Pricing Changes:

None

Service/Product Changes:

None

Potential Future Renewals: $206,700

Vendor: Watts
Amount: An estimated $42,000
Renewal: 4th of 9, 7/1/2014 through 6/30/2015

Pricing Changes:

Service/Product Changes:

None

Potential Future Renewals: $198,000

The buyer for this procurement is now Jay Simpson, (217) 265-0434.

The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Renewal Info

Published Wednesday June 26, 2013

Renewal entered into with:

Vendor: Xerox
Amount: An estimated $93,810
Renewal: 3rd of 9, 7/1/2013 through 6/30/2014

Pricing Changes:

6% increase

Service/Product Changes:

None.

Potential Future Renewals: $562,860

The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Renewal Info

Published Friday June 14, 2013

Renewal entered into with:

Vendor: CDS Office Technologies
Amount: An estimated $106,600
Renewal: 3rd of 9, 7/1/2013 through 6/30/2014

Pricing Changes:

3% increase

Service/Product Changes:

None

Potential Future Renewals: $640,000

Vendor: IKON Office Solutions
Amount: An estimated $107,744
Renewal: 3rd of 9, 7/1/2013 through 6/30/2014

Pricing Changes:

2.1% increase

Service/Product Changes:

None

Potential Future Renewals: $646,500

Vendor: Record Systems
Amount: An estimated $41,300
Renewal: 3rd of 9, 7/1/2013 through 6/30/2014

Pricing Changes:

None

Service/Product Changes:

None

Potential Future Renewals: $248,000

Vendor: Watts
Amount: An estimated $40,000
Renewal: 3rd of 9, 7/1/2013 through 6/30/2014

Pricing Changes:

None

Service/Product Changes:

None

Potential Future Renewals: $240,000

The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Renewal Info

Published Monday May 21, 2012

Renewal entered into with:

Vendor: Xerox
Amount: An estimated $93,810
Renewal: 2nd of 9, 7/1/2012 through 6/30/2013

Pricing Changes:

6% increase

Service/Product Changes:

None

Potential Future Renewals: $656,670

Vendor: CDS Office Technologies
Amount: An estimated $106,600
Renewal: 2nd of 9, 7/1/2012 through 6/30/2013

Pricing Changes:

2.5 % increase

Service/Product Changes:

None

Potential Future Renewals: $746,200

Vendor: IKON Office Solutions
Amount: An estimated $107,744
Renewal: 2nd of 9, 7/1/2012 through 6/30/2013

Pricing Changes:

3.6 % increase

Service/Product Changes:

None

Potential Future Renewals: $754,208

Vendor: Record Systems
Amount: An estimated $41,300
Renewal: 2nd of 9, 7/1/2012 through 6/30/2013

Pricing Changes:

None

Service/Product Changes:

None

Potential Future Renewals: $289,100

Vendor: Watts
Amount: An estimated $40,000
Renewal: 2nd of 9, 7/1/2012 through 6/30/2013

Pricing Changes:

None

Service/Product Changes:

None

Potential Future Renewals: $280,000

Comments: State Purchasing Officer: Amanda Baylor

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Renewal Info

Published Wednesday June 8, 2011

Renewal entered into with:

Vendor: Xerox
Amount: An estimated $88,500
Renewal: 1st of 9, 7/1/2011 through 6/30/2012

Pricing Changes:

3% price increase

Service/Product Changes:

None

This renewal corrects and replaces the renewal posted below on May 31, 2011.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Monday June 6, 2011

Awarded to:

Vendor: Xerox, Springfield, IL
Amount: An estimated $85,000

Terms:

An estimated start date of 7/30/2010 through 6/30/2011

Renewals:

9 one-year

Number of Unsuccessful, Responsive Respondents: 1

Comments:

This is to correct a mistake of ommitting Xerox from the original award.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Renewal Info

Published Tuesday May 31, 2011

Renewal entered into with:

Vendor: CDS Office Technologies
Amount: An estimated $104,000
Renewal: 1st of 9, 7/1/2011 through 6/30/2012

Pricing Changes:

4% price increase

Service/Product Changes:

None

Vendor: IKON Office Solutions
Amount: An estimated $104,000
Renewal: 1st of 9, 7/1/2011 through 6/30/2012

Pricing Changes:

4% price increase

Service/Product Changes:

None

Vendor: Record Systems
Amount: An estimated $41,300
Renewal: 1st of 9, 7/1/2011 through 6/30/2012

Pricing Changes:

3.25% price increase

Service/Product Changes:

None

Vendor: Watts
Amount: An estimated $40,000
Renewal: 1st of 9, 7/1/2011 through 6/30/2012

Pricing Changes:

None

Service/Product Changes:

None

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Thursday July 1, 2010

Awarded to:

Vendor: CDS Office Technologies, Champaign, IL
Amount: An estimated $100,000

Terms:

An estimated start date of 7/1/2010 through 6/30/2011

Renewals:

9 one-year

Vendor: IKON Office Solutions, Champaign, IL
Amount: An estimated $100,000

Terms:

An estimated start date of 7/1/2010 through 6/30/2011

Renewals:

9 one-year

Vendor: Record Systems, Springfield, IL
Amount: An estimated $40,000

Terms:

An estimated start date of 7/1/2010 through 6/30/2011

Renewals:

9 one-year

Vendor: Watts, Champaign, IL
Amount: An estimated $40,000

Terms:

An estimated start date of 7/1/2010 through 6/30/2011

Renewals:

9 one-year

Number of Unsuccessful, Responsive Respondents: 1

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified

Published Friday June 4, 2010

Amendment 1 addresses a change to the number of copies required from one original plus four copies to one original plus five copies.

First published Friday, May 28, 2010

Sealed proposals will be accepted below until 3:00 PM, Thursday June 17, 2010:

At the following address:
Purchasing Division
616 E. Green Street, Suite 212, MC-364
Champaign, IL 61820

The Board of Trustees of the University of Illinois on behalf of the University of Illinois Champaign-Urbana campus (â??the Universityâ??) is seeking Proposals from Office Machine Service providers (â??Respondentsâ??) to provide maintenance, repair and supplies for University-owned office equipment for the period of July 1, 2010 through June 30, 2011, with the option to renew for nine (9) additional one (1) year renewal periods (total of 10 years) at the same terms and conditions based on satisfactory performance, continuing need and availability of funds.

For additional information, contact:

Susan Calhoun
Phone: (217) 333-0776
FAX: (217) 239-6877

Purchasing Website

Submit 5 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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