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Public Higher Education Bulletin

 
University of Illinois at Urbana-Champaign
RFP #1SJC204
Request for Proposal: Office Machine Maintenance & Repair
Renewal Info
Published Monday May 20, 2019
Renewal entered into with:
Vendor: CDS Office Technologies
Amount: An estimated $114,000
Renewal: 9th of 9, 7/1/2019 through 6/30/2020
Pricing Changes: 
3% increase
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: IKON Office Solutions
Amount: An estimated $111,000
Renewal: 9th of 9, 7/1/2019 through 6/30/2020
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Record Systems
Amount: An estimated $43,000
Renewal: 9th of 9, 7/1/2019 through 6/30/2020
Pricing Changes: 
3% increase
Service/Product Changes: 
None
Potential Future Renewals: None
Vendor: Watts
Amount: An estimated $44,000
Renewal: 9th of 9, 7/1/2019 through 6/30/2020
Pricing Changes: 
0.9% increase
Service/Product Changes: 
None
Potential Future Renewals: None
Comments: The University has complied with Section 8(i)(a)(b) of the BEP Act.
The buyer for this procurement is now Jacqueline Anderson, (217) 300-0533.
The State Purchasing Officer for this procurement is now Bridget McHatton.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday June 29, 2018
Renewal entered into with:
Vendor: IKON Office Solutions
Amount: An estimated $111,000
Renewal: 8th of 9, 7/1/2018 through 6/30/2019
Pricing Changes: 
1.5% increase
Service/Product Changes: 
None
Potential Future Renewals: $111,000
The State Purchasing Officer for this procurement is now Scott Kinsell.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday June 15, 2018
Renewal entered into with:
Vendor: CDS Office Technologies
Amount: An estimated $114,000
Renewal: 8th of 9, 7/1/2018 through 6/30/2019
Pricing Changes: 
3% increase
Service/Product Changes: 
None
Potential Future Renewals: $114,000
Vendor: Record Systems
Amount: An estimated $43,000
Renewal: 8th of 9, 7/1/2018 through 6/30/2019
Pricing Changes: 
3% increase
Service/Product Changes: 
None
Potential Future Renewals: $43,000
Vendor: Watts
Amount: An estimated $44,000
Renewal: 8th of 9, 7/1/2018 through 6/30/2019
Pricing Changes: 
0.9% increase
Service/Product Changes: 
None
Potential Future Renewals: $44,000
The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday June 6, 2017
Renewal entered into with:
Vendor: CDS Office Technologies
Amount: An estimated $114,000
Renewal: 7th of 9, 7/1/2017 through 6/30/2018
Pricing Changes: 
3% increase
Service/Product Changes: 
None
Potential Future Renewals: $186,000
Vendor: IKON Office Solutions
Amount: An estimated $111,000
Renewal: 7th of 9, 7/1/2017 through 6/30/2018
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $209,000
Vendor: Record Systems
Amount: An estimated $43,000
Renewal: 7th of 9, 7/1/2017 through 6/30/2018
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $80,000
Vendor: Watts
Amount: An estimated $44,000
Renewal: 7th of 9, 7/1/2017 through 6/30/2018
Pricing Changes: 
0.9% increase
Service/Product Changes: 
None
Potential Future Renewals: $68,000
The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Monday May 9, 2016
Renewal entered into with:
Vendor: CDS Office Technologies
Amount: An estimated $114,000
Renewal: 6th of 9, 7/1/2016 through 6/30/2019
Pricing Changes: 
3% increase
Service/Product Changes: 
None
Potential Future Renewals: $300,000
Vendor: IKON Office Solutions
Amount: An estimated $111,000
Renewal: 6th of 9, 7/1/2016 through 6/30/2019
Pricing Changes: 
3% increase
Service/Product Changes: 
None
Potential Future Renewals: $320,000
Vendor: Record Systems
Amount: An estimated $43,000
Renewal: 6th of 9, 7/1/2016 through 6/30/2019
Pricing Changes: 
3% increase
Service/Product Changes: 
None
Potential Future Renewals: $123,000
Vendor: Watts
Amount: An estimated $44,000
Renewal: 6th of 9, 7/1/2016 through 6/30/2019
Pricing Changes: 
5% increase
Service/Product Changes: 
None
Potential Future Renewals: $112,000
The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday June 5, 2015
Renewal entered into with:
Vendor: Xerox
Amount: An estimated $105,470
Renewal: 5th of 9, 7/1/2015 through 6/30/2016
Pricing Changes: 
6% increase
Service/Product Changes: 
None
Potential Future Renewals: $358,000
The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday April 10, 2015
Renewal entered into with:
Vendor: CDS Office Technologies
Amount: An estimated $110,000
Renewal: 5th of 9, 7/1/2015 through 6/30/2016
Pricing Changes: 
3%
Service/Product Changes: 
None
Potential Future Renewals: $420,000
Vendor: IKON Office Solutions
Amount: An estimated $107,744
Renewal: 5th of 9, 7/1/2015 through 6/30/2016
Pricing Changes: 
2%
Service/Product Changes: 
None
Potential Future Renewals: $431,012
Vendor: Record Systems
Amount: An estimated $41,300
Renewal: 5th of 9, 7/1/2015 through 6/30/2016
Pricing Changes: 
3%
Service/Product Changes: 
None
Potential Future Renewals: $165,400
Vendor: Watts
Amount: An estimated $42,000
Renewal: 5th of 9, 7/1/2015 through 6/30/2016
Pricing Changes: 
5%
Service/Product Changes: 
None
Potential Future Renewals: $156,000
The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Monday June 30, 2014
Renewal entered into with:
Vendor: Xerox
Amount: An estimated $99,500
Renewal: 4th of 9, 7/1/2014 through 6/30/2015
Pricing Changes: 
6% increase
Service/Product Changes: 
None
Potential Future Renewals: $463,360
The buyer for this procurement is now Jay Simpson, (217) 265-0434.
The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday June 3, 2014
Renewal entered into with:
Vendor: CDS Office Technologies
Amount: An estimated $110,000
Renewal: 4th of 9, 7/1/2014 through 6/30/2015
Pricing Changes: 
3%
Service/Product Changes: 
None
Potential Future Renewals: $530,000
Vendor: IKON Office Solutions
Amount: An estimated $107,744
Renewal: 4th of 9, 7/1/2014 through 6/30/2015
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $538,756
Vendor: Record Systems
Amount: An estimated $41,300
Renewal: 4th of 9, 7/1/2014 through 6/30/2015
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $206,700
Vendor: Watts
Amount: An estimated $42,000
Renewal: 4th of 9, 7/1/2014 through 6/30/2015
Pricing Changes: 
5%
Service/Product Changes: 
None
Potential Future Renewals: $198,000
The buyer for this procurement is now Jay Simpson, (217) 265-0434.
The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday June 26, 2013
Renewal entered into with:
Vendor: Xerox
Amount: An estimated $93,810
Renewal: 3rd of 9, 7/1/2013 through 6/30/2014
Pricing Changes: 
6% increase
Service/Product Changes: 
None.
Potential Future Renewals: $562,860
The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday June 14, 2013
Renewal entered into with:
Vendor: CDS Office Technologies
Amount: An estimated $106,600
Renewal: 3rd of 9, 7/1/2013 through 6/30/2014
Pricing Changes: 
3% increase
Service/Product Changes: 
None
Potential Future Renewals: $640,000
Vendor: IKON Office Solutions
Amount: An estimated $107,744
Renewal: 3rd of 9, 7/1/2013 through 6/30/2014
Pricing Changes: 
2.1% increase
Service/Product Changes: 
None
Potential Future Renewals: $646,500
Vendor: Record Systems
Amount: An estimated $41,300
Renewal: 3rd of 9, 7/1/2013 through 6/30/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $248,000
Vendor: Watts
Amount: An estimated $40,000
Renewal: 3rd of 9, 7/1/2013 through 6/30/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $240,000
The State Purchasing Officer for this procurement is now John Knittle.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Monday May 21, 2012
Renewal entered into with:
Vendor: Xerox
Amount: An estimated $93,810
Renewal: 2nd of 9, 7/1/2012 through 6/30/2013
Pricing Changes: 
6% increase
Service/Product Changes: 
None
Potential Future Renewals: $656,670
Vendor: CDS Office Technologies
Amount: An estimated $106,600
Renewal: 2nd of 9, 7/1/2012 through 6/30/2013
Pricing Changes: 
2.5 % increase
Service/Product Changes: 
None
Potential Future Renewals: $746,200
Vendor: IKON Office Solutions
Amount: An estimated $107,744
Renewal: 2nd of 9, 7/1/2012 through 6/30/2013
Pricing Changes: 
3.6 % increase
Service/Product Changes: 
None
Potential Future Renewals: $754,208
Vendor: Record Systems
Amount: An estimated $41,300
Renewal: 2nd of 9, 7/1/2012 through 6/30/2013
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $289,100
Vendor: Watts
Amount: An estimated $40,000
Renewal: 2nd of 9, 7/1/2012 through 6/30/2013
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $280,000
Comments: State Purchasing Officer: Amanda Baylor

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday June 8, 2011
Renewal entered into with:
Vendor: Xerox
Amount: An estimated $88,500
Renewal: 1st of 9, 7/1/2011 through 6/30/2012
Pricing Changes: 
3% price increase
Service/Product Changes: 
None
This renewal corrects and replaces the renewal posted below on May 31, 2011.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Monday June 6, 2011
Awarded to:
Vendor: Xerox, Springfield, IL
Amount: An estimated $85,000
Terms:
An estimated start date of 7/30/2010 through 6/30/2011
Renewals:
9 one-year
Number of Unsuccessful, Responsive Respondents: 1
Comments:
This is to correct a mistake of ommitting Xerox from the original award.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday May 31, 2011
Renewal entered into with:
Vendor: CDS Office Technologies
Amount: An estimated $104,000
Renewal: 1st of 9, 7/1/2011 through 6/30/2012
Pricing Changes: 
4% price increase
Service/Product Changes: 
None
Vendor: IKON Office Solutions
Amount: An estimated $104,000
Renewal: 1st of 9, 7/1/2011 through 6/30/2012
Pricing Changes: 
4% price increase
Service/Product Changes: 
None
Vendor: Record Systems
Amount: An estimated $41,300
Renewal: 1st of 9, 7/1/2011 through 6/30/2012
Pricing Changes: 
3.25% price increase
Service/Product Changes: 
None
Vendor: Watts
Amount: An estimated $40,000
Renewal: 1st of 9, 7/1/2011 through 6/30/2012
Pricing Changes: 
None
Service/Product Changes: 
None

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Thursday July 1, 2010
Awarded to:
Vendor: CDS Office Technologies, Champaign, IL
Amount: An estimated $100,000
Terms:
An estimated start date of 7/1/2010 through 6/30/2011
Renewals:
9 one-year
Vendor: IKON Office Solutions, Champaign, IL
Amount: An estimated $100,000
Terms:
An estimated start date of 7/1/2010 through 6/30/2011
Renewals:
9 one-year
Vendor: Record Systems, Springfield, IL
Amount: An estimated $40,000
Terms:
An estimated start date of 7/1/2010 through 6/30/2011
Renewals:
9 one-year
Vendor: Watts, Champaign, IL
Amount: An estimated $40,000
Terms:
An estimated start date of 7/1/2010 through 6/30/2011
Renewals:
9 one-year
Number of Unsuccessful, Responsive Respondents: 1
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday June 4, 2010
Amendment 1 addresses a change to the number of copies required from one original plus four copies to one original plus five copies.
First published Friday, May 28, 2010
Sealed proposals will be accepted below until 3:00 PM, Thursday June 17, 2010:
At the following address:
Purchasing Division
616 E. Green Street, Suite 212, MC-364
Champaign, IL 61820
The Board of Trustees of the University of Illinois on behalf of the University of Illinois Champaign-Urbana campus (â??the Universityâ??) is seeking Proposals from Office Machine Service providers (â??Respondentsâ??) to provide maintenance, repair and supplies for University-owned office equipment for the period of July 1, 2010 through June 30, 2011, with the option to renew for nine (9) additional one (1) year renewal periods (total of 10 years) at the same terms and conditions based on satisfactory performance, continuing need and availability of funds.

For additional information, contact:
Susan Calhoun
Phone: (217) 333-0776
FAX: (217) 239-6877
Submit 5 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Other Public Documents
  • 1SJC204.pdf (1021 KB)
  • 1SJC204amendment1.pdf (37 KB)
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