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Public Higher Education Bulletin

 
University of Illinois at Urbana-Champaign
RFP #1THN826
Request for Proposal: Corporate Card, A. P. and Payment Services
Renewal Info
Published Monday June 20, 2016
Renewal entered into with:
Vendor: JP Morgan Chase Bank, NA
Amount: An estimated $0
Renewal: 5th of 6, 7/1/2016 through 6/30/2017
Pricing Changes: 
None
Service/Product Changes: 
Vendor has indicated that University will not be able to utilize the current Single Use Account (SUA) platform midway through this renewal, requiring University to transition its SUA payments to the awardee under solicitation #1DGS1501 prior to this date.
Potential Future Renewals: $0
Comments: This renewal is being made to allow for transition and an overlap in providers while the University transitions to a new provider for commercial card services awarded under solicitation number 1DGS1501.

This award is for the use of commercial card services as a payment mechanism for accounts payable. The proposed awardee is paid by the merchants that accept the University's commercial card for payment of goods and services through a reduction in the payment made by the proposed awardee to the merchants. Historical renewal amounts have listed the transnational spend under the program, estimated at $147 Million for calendar year 2014. Since the University is using the proposed Card Services Program award as a payment mechanism, the estimated amount is $0.00.
The buyer for this procurement is now Daniel Szajna, (217) 333-2650.
The State Purchasing Officer for this procurement is now Lee Saulter.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday June 2, 2015
Renewal entered into with:
Vendor: JP Morgan Chase Bank, NA
Amount: An estimated $145,000,000
Renewal: 4th of 6, 7/1/2015 through 6/30/2016
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $290,000,000
Comments: Updating the renewal notice published June 1, 2015, to reflect the correct beginning date of the renewal, July 1, 2015.

This renewal is being made in conjunction with the solicitation for a new Commercial Card Services program currently being solicited under solicitation number 1DGS1501. If the new solicitation results in a new provider and/or program, the University will need to maintain this current award through transition and implementation to the new provider/program.

Pricing estimates provided are based off of historical spend
This renewal corrects and replaces the renewal posted below on June 1, 2015.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Monday June 1, 2015
Renewal entered into with:
Vendor: JP Morgan Chase Bank, NA
Amount: An estimated $145,000,000
Renewal: 4th of 6, 6/1/2015 through 6/30/2016
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $290,000,000
Comments: This renewal is being made in conjunction with the solicitation for a new Commercial Card Services program currently being solicited under solicitation number 1DGS1501. If the new solicitation results in a new provider and/or program, the University will need to maintain this current award through transition and implementation to the new provider/program.

Pricing estimates provided are based off of historical spend
The buyer for this procurement is now Daniel Szajna, (217) 333-2650.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday May 21, 2014
Renewal entered into with:
Vendor: JP Morgan Chase Bank, NA
Amount: An estimated $90,000,000
Renewal: 3rd of 6, 7/1/2014 through 6/30/2015
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $270,000,000
Comments: The original award notice should have read $400,000,000. Estimated spend is approximately $90,000,000 per year.
The buyer for this procurement is now Ingrid Worrell, (312) 996-2839.
The State Purchasing Officer for this procurement is now Gary Reis.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday May 24, 2013
Renewal entered into with:
Vendor: JP Morgan Chase Bank, NA
Amount: An estimated $110,000,000
Renewal: 2nd of 6, 7/1/2013 through 6/30/2014
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $590,000,000
Comments: The original award notice should have read $400,000,000. Estimated spend is approximately $110,000,000 per year.
The buyer for this procurement is now Daniel Szajna, (217) 333-2650.
The State Purchasing Officer for this procurement is now Gary Reis.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday May 25, 2012
Renewal entered into with:
Vendor: JP Morgan Chase Bank, NA
Amount: An estimated $110,000,000
Renewal: 1st of 6, 7/1/2012 through 6/30/2013
Pricing Changes: 
None.
Service/Product Changes: 
None.
Potential Future Renewals: $700,000,000
Comments: The original award notice should have read $400,000,000. Estimated spend is approximately $110,000,000 per year. Although actual card usage has decreased, the University has increased electronic payment use as allowed in scope to increase efficiencies.
The buyer for this procurement is now Rosey Murton, (217) 333-5049.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Monday December 22, 2008
Awarded to:
Vendor: JP Morgan Chase Bank, NA, Chicago, IL
Amount: An estimated $4,200,000
Terms:
An estimated start date of 1/15/2009 through 6/30/2012
Renewals:
6 one-year
Number of Unsuccessful, Responsive Respondents: 7
Comments:
At this time the University is awarding only the Corporate Card and P-Card services component of the RFP. The University reserves the right to award the other components at a future date.
The buyer for this procurement is now Rosey Murton, (217) 333-5049.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Thursday August 9, 2007
The RFP opening date has been changed to August 21, 2007.
This notice has been modified
Published Wednesday August 1, 2007
Amendment #2 contains additional questions and answers.
This notice has been modified
Published Tuesday July 24, 2007
Amendment #1 contains questions and answers that have been submitted.
First published Thursday, June 28, 2007
Sealed proposals will be accepted at the address below until 2:00 PM, Tuesday August 21, 2007:

Purchasing Division
616 E. Green Street, Suite 212, MC-364
Champaign, IL 61820

The University is seeking proposals for the following services:
  • Corporate Card Services including P-card . This solution will provide for a procurement credit card capability as well as for potential use for handling travel & expense payments and other payment solutions (ghost card, stored value card, etc.)

  • Accounts Payable Services/System (e-Settlement). This solution will accommodate invoice receipt, approval, validation/reconciliation, for both invoice entry and hold/dispute resolution.

  • Payment Services. This solution will provide for dispursement services and solutions, such as electornic settlement and check issuance capabilities.

The University understands that the respondent may offer a locally installed ("conventionally licensed") software system, a remotely deployed service ("hosted application"), or a combination of the two as the proposed solution. Responders may submit a proposed solution for the full requirements contained herein or may submit a proposed partial solution for a subset of the requirements (any one, or combination of, the major sections listed above).
The full request for proposal document will be available for download from this site starting June 29th or July 2nd. The document may be obtained by logging in if you have previously registered or by following the "Register me now" link to estabilish your log in and password.

For additional information, contact:
Tom Nation
Purchasing Division
616 E. Green St., Suite 212
Champaign, IL 61820
Phone: (217) 333-3584
FAX: (217) 239-6869
Submit 1 original, 1 electronic copy and 7 paper copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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