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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
SoleSource #1TLC16R0334099
Announcement of a Sole Source Purchase
Change Order
Published Thursday August 9, 2018
Vendor: Nebraska Book Company
Change Order Amount: $0

Nebraska Book Company has assigned all rights and obligations for services and support for NBCÂ’s WinPRISM system to PrismRBS LLC, effective May 1, 2018. Awarded vendor is now changed to PrismRBS LLC.
The buyer for this procurement is now Carol Foley, (217) 265-5999.
The State Purchasing Officer for this procurement is now Margaret van Dijk.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Friday February 24, 2017
Vendor: Nebraska Book Company
Change Order Amount: $95,000

Due to the PCI-DSS, EMV criteria, the Illini Union Bookstore must add chip reader technology to their Point of Sale system. This requirement did not exist at the time of the original sole source posting.
The State Purchasing Officer for this procurement is now Aaron M. Finder.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Tuesday October 6, 2015
Awarded to:
Vendor: Nebraska Book Company, Lincoln, NE
Amount: An estimated $222,700
An estimated start date of 10/1/2015 through 6/30/2020, 57 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday September 28, 2015
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, September 15, 2015
The University awarded a contract for Maintenance/Service/Upgrade Prism to Win Prism to Nebraska Book Company, Lincoln, NE, for an estimated $222,700.
Ongoing maintenance, support, upgrades, and training for the Win Prism retail management software system used by the Illini Union retail operations units (bookstore, tech zone, quad shop and virtual store).
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
Teri Merrell
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820
Phone: (217) 244-3732
FAX: (217) 239-6877
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

September 30, 2015
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio or video conference, as available, at one of the optional locations.

Alternate Location(s):
James R. Thompson Center
Room 9-036
100 West Randolph
Chicago, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 720-7105
Potential participants are requested to call ahead to verify location and get directions. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
September 25, 2015
Register with:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 1TLC16R0334099Part1.pdf (339 KB)
Sole Source Justification Part 2
  • 1TLC16R0334099Part2.pdf (61 KB)
Other Related Sole Source Documents
  • 1TLC16R0334099CO.pdf (119 KB)