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Public Higher Education Bulletin

 
University of Illinois at Urbana-Champaign
SoleSource #1TLC18R0364055
Announcement of a Sole Source Purchase
Renewal Info
Published Monday September 24, 2018
Renewal entered into with:
Vendor: Legal Files Software Incorporated
Amount: An estimated $27,253
Renewal: 1st of 4, 10/1/2018 through 9/30/2019
Pricing Changes: 
Price increase of $665
Service/Product Changes: 
none
Sole Source Status: 
This procurement remains a sole source.
Potential Future Renewals: $112,500
The buyer for this procurement is now Sarah Chronister, (217) 244-9921.
The State Purchasing Officer for this procurement is now Margaret van Dijk.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Tuesday September 5, 2017
Awarded to:
Vendor: Legal Files Software Incorporated, Springfield, IL
Amount: $26,588
Terms:
An estimated start date of 10/1/2017 through 9/30/2018, 12 months
Renewals:
4 one-year
Potential Future Renewals: $139,755
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Tuesday August 29, 2017
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Monday, August 14, 2017
The University awarded a contract for Legal Files Case Management Software to Legal Files Software Incorporated, Springfield, IL, for $26,588.
Maintenance and support services for software licenses previously purchased.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
Teri Merrell
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820
Phone: (217) 244-3732
FAX: (217) 239-6877
State Purchasing Officer - Margaret van Dijk

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Date:
August 30, 2017
Time:
2:00 PM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio or video conference, as available, at one of the optional locations.

Alternate Location(s):
James R. Thompson Center
Room 9-036
100 West Randolph
Chicago, IL

Hearing Contact:
Jenessa Conner
Phone:(217) 299-3957
Potential participants are requested to call ahead to verify location and get directions. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
August 25, 2017
Register with:
Jenessa Conner
Phone:(217) 299-3957

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 1TLC18R0364055.pdf (322 KB)
Sole Source Justification Part 2
  • 1TLC18R0364055pt2.pdf (41 KB)