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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
SoleSource #1TLC18R0365775
Announcement of a Sole Source Purchase
Award Info Published Friday February 9, 2018
Awarded to:
Vendor: Ad Astra Information Systems LLC, Overland Park, KS
Amount: An estimated $285,000
An estimated start date of 1/1/2018 through 6/30/2021, 42 months
2 one-year
Potential Future Renewals: $163,600
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been modified
Published Tuesday December 26, 2017
A sole source hearing was held November 29, 2017. The Chief Procurement Officer has determined there is sufficient justification for UIUC to proceed with the sole source procurement method.
First published Monday, November 13, 2017
The University awarded a contract for Astra Scheduler Hosted Solution to Ad Astra Information Systems LLC, Overland Park, KS, for an estimated $285,000.
Cloud hosting of the Ad Astra Scheduler software
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
Teri Merrell
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820
Phone: (217) 244-3732
FAX: (217) 239-6877
State Purchasing Officer - Margaret van Dijk

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

November 29, 2017
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio or video conference, as available, at one of the optional locations.

Alternate Location(s):
James R. Thompson Center
Room 9-036
100 West Randolph
Chicago, IL

Hearing Contact:
Jenessa Conner
Phone:(217) 299-3957
Potential participants are requested to call ahead to verify location and get directions. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
November 24, 2017
Register with:
Jenessa Conner
Phone:(217) 299-3957

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Sole Source Justification
  • 1TLC18R0365775.pdf (245 KB)
Sole Source Justification Part 2
  • 1TLC18R0365775Part2.pdf (86 KB)
Other Public Documents
  • 1TLC18R0365775Recommendation.pdf (88 KB)