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Public Higher Education Bulletin

Western Illinois University
RFP #R002386

Request for Proposal: Vending Services

This solicitation will not be awarded
Published Thursday May 6, 2021
Non-award due to market changes and an extended amount of time passing since the opening of this proposal.
This notice has been modified
Published Friday July 17, 2020
Addendum 2 has been posted. It includes vendor questions and University responses.
This notice has been modified
Published Thursday July 9, 2020
Addendum 1 has been posted. It includes extending the due date to July 29, 2020.
First published Tuesday, June 16, 2020
Sealed proposals will be accepted below until 2:00 PM, Wednesday July 29, 2020:
At the following address:
Document & Publication Services
1 University Circle
Macomb, IL 61455
Western Illinois University is accepting proposals to provide vending equipment, snack/cold snack products, dairy products, hot drink, carbonated beverages/non-carbonated beverages, feminine hygiene, condoms, and vending services to various university facilities on the Macomb, Illinois campus. Vendors are to provide all facets of a successful vending operation as described in this request for proposal. The initial 5-year contract, with an estimated start date of September 1, 2020, will include one optional 5-year renewal.
A mandatory pre-submission conference and site visit will be held in the Brattain Lounge on the University Union 1st floor. Attendance will be limited to one (1) representative per vendor due to social distancing measures. Vendors must email Lora Lidaywa at by 12:00 PM CST on Tuesday, June 23, 2020 to register for attendance. Once all registrations are received, the University will email each attendee additional details, including date, time, and University pre-screening instructions for building access. See Section 1.5 of the RFP document for additional information.
All submissions must be mailed/shipped to WIU's Document and Publication Services (DPS). See Section 1.6 of the RFP document for additional information.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Lora Lidaywa
Western Illinois University
Sherman Hall 227
1 University Circle
Macomb, IL 61455
Phone: (309) 298-1819
FAX: (309) 298-1927
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
Submit 1 original, 1 electronic (on USB or CD), and 1 hard copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • FoodFY20.xlsx (223 KB)
  • JuiceFY20.xlsx (367 KB)
  • PepsiFY20.xlsx (190 KB)
  • R002386Addendum1.pdf (320 KB)
  • R002386Addendum2.pdf (263 KB)
  • R002386UPlan.pdf (2 MB)
  • R002386VendingServices.docx (241 KB)
  • VendingDepositsFY20.xlsx (165 KB)
  • VendingSummaryComparison.xlsx (355 KB)
Public Opening Documents
  • R002386bidtab.pdf (91 KB)