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Public Higher Education Bulletin

Western Illinois University
SoleSource #R048478
Announcement of a Sole Source Purchase
Renewal Info
Published Tuesday May 13, 2014
Renewal entered into with:
Vendor: The CBORD Group
Amount: An estimated $61,529.04
Renewal: 1st of 1, 7/1/2014 through 6/30/2015
Pricing Changes: 
Service/Product Changes: 
Sole Source Status: 
Potential Future Renewals: None
The buyer for this procurement is now John Simmons, (309) 298-1819.
The State Purchasing Officer for this procurement is now Shirley Webb.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Monday August 5, 2013
Awarded to:
Vendor: The CBORD Group, Itasca, IL
Amount: An estimated $100,000
An estimated start date of 8/1/2013 through 6/30/2014, 11 months
1 one-year
Potential Future Renewals: $100,000
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Friday August 2, 2013
The hearing was cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Monday, July 15, 2013
The University awarded a contract for Housing & Dining Software, Equipment & Maintenance to The CBORD Group, Itasca, IL, for an estimated $100,000.
Annual maintenance of software and equipment for the CBORD CS GOLD system owned by Western Illinois University.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
Bonnie Helms
Sherman Hall 227
1 University Circle
Macomb, IL 61455
Phone: (309) 298-1819
FAX: (309) 298-1927
State Purchasing Officer - Shirley Webb

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

July 31, 2013
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio or video conference, as available, at one of the optional locations.

Alternate Location(s):
James R. Thompson Center
Room 9-035
100 West Randolph
Chicago, IL

Hearing Contact:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407
Potential participants are requested to call ahead to verify location and get directions. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
July 24, 2013
Register with:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • R048478.pdf (684 KB)
Sole Source Justification Part 2
  • R048478part2.pdf (26 KB)