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Public Higher Education Bulletin

Western Illinois University
SoleSource #R064432
Announcement of a Sole Source Purchase
Renewal Info
Published Tuesday May 15, 2018
Renewal entered into with:
Vendor: Pentaho Corp
Amount: $158,670
Renewal: 2nd, 3rd & 4th of 5, 5/26/2018 through 5/25/2021
Pricing Changes: 
Renewal options did not have firm pricing. The 3-year option resulted in significant savings to the University.
Service/Product Changes: 
Sole Source Status: 
This procurement remains sole source.
Potential Future Renewals: None
Comments: A contract novation agreement is completed assigning Hitachi Vantara Corporation the duties and obligations of this contract to the same extent as if Hitachi Vantara Corporation had been an original party. The 5th year renewal option will not be exercised, as a new sole source will be processed.
The State Purchasing Officer for this procurement is now Margaret van Dijk.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday May 17, 2017
Renewal entered into with:
Vendor: Pentaho Corp
Amount: An estimated $61,500
Renewal: 1 of 5, 5/26/2017 through 5/25/2018
Pricing Changes: 
5% increase, pricing is not firm through the renewal options (Sole Source)
Service/Product Changes: 
Sole Source Status: 
This remains a sole source procurement
Potential Future Renewals: $250,000
The State Purchasing Officer for this procurement is now Constance Ratliff.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Tuesday February 9, 2016
Awarded to:
Vendor: Pentaho Corp, Orlando, FL
Amount: An estimated $58,600
An estimated start date of 5/26/2016 through 5/25/2017, 12 months
5 one-year
Potential Future Renewals: $300,000
The pricing is not firm through the renewal options.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday January 25, 2016
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Monday, January 11, 2016
The University awarded a contract for Data Reporting and Analysis Software to Pentaho Corp, Orlando, FL, for an estimated $58,600.
Western Illinois University is using Pentaho as part of an institution-wide deployment of a Business Intelligence solution to allow greater and easier access to University data by a variety of users. The University is also developing a data warehouse for use with the BI tool. Pentaho provides Extract, Transform and Load (ETL) tools, which are a necessary component of the total BI solution. The server components of this solution will support deployment in a SuSE Linux Enterprise Server environment on the IBM z-Series architecture, which will allow the University to further leverage their mainframe.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
Bonnie Helms
Sherman Hall 227
1 University Circle
Macomb, IL 61455
Phone: (309) 298-1819
FAX: (309) 298-1927
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

January 27, 2016
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 720-7105
Potential participants are requested to call ahead to verify location and get directions. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
January 22, 2016
Register with:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • R064432Part1.pdf (268 KB)
Sole Source Justification Part 2
  • R064432Part2.pdf (60 KB)