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Public Higher Education Bulletin

Western Illinois University
SoleSource #R223606

Announcement of a Sole Source Purchase

Award Info Published Wednesday June 9, 2021

Hitachi Vantara LLCSanta Clara, CA

  • Amount: An estimated $163,431
  • Terms: An estimated start date of 5/26/2021 through 5/25/2024, 36 months
  • Renewals: 2 three-year
  • Potential Future Renewals: $352,000



1 total
0 BEP vendors
0 VBP vendors
0 Small businesses

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Monday June 7, 2021
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Thursday, May 20, 2021
The University awarded a contract for Data Reporting and Analysis Software to Hitachi Vantara LLC, Santa Clara, CA, for an estimated $163,431.
The University is using Pentaho as part of an institution-wide deployment of a Business Intelligence solution to allow greater and easier access to University data by users across various functional offices on campus. The University has also developed a data warehouse for use with the BI tool. Pentaho provides Extract, Transform and Load (ETL) tools, which are a necessary component of the total BI solution. We have over 1,000 Pentaho Report Designer (PRD) reports published on the Pentaho server accessed by users campus wide. We use the ETL tool to extract data from various data sources, transform the data into meaningful information and load the data into a data warehouse. We have created a library of around 200 scheduled ETL Jobs to handle daily system processing for our warehouse. We also use the ETL tool to extract data from various sources to use within our production z/OS processes. As we continue to implement our ERP solution, we will use this tool to extract historical data from the mainframe to present within the warehouse for reporting purposes.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Lora Lidaywa
Western Illinois University
Sherman Hall 227
1 University Circle
Macomb, IL 61455
Phone: (309) 298-1819
FAX: (309) 298-1927
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

June 9, 2021
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
June 4, 2021
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • R223606SSJF.pdf (352 KB)
Sole Source Justification Part 2
  • R223606Pt2.pdf (118 KB)