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Public Higher Education Bulletin

Western Illinois University
RFP #R224721

Request for Proposal: Contract Management Software

This solicitation will not be awarded
Published Tuesday February 15, 2022
This will be re-posted as R224721Rebid.
This notice has been modified
Published Tuesday December 21, 2021
Addendum 1 has been attached for download and includes vendor questions with WIU's responses.
This notice has been modified
Published Wednesday December 15, 2021
The opening date has been extended to January 6, 2022 at 2:00 PM CST. An addendum including vendor questions and WIU responses will be posted no sooner than December 17, 2021.
First published Monday, November 29, 2021
Sealed proposals will be accepted below until 2:00 PM, Thursday January 6, 2022:
At the following address:
227 Sherman Hall
1 University Circle
Macomb, IL 61455-0000
Western Illinois University is seeking to implement a comprehensive cloud-based contract management solution. Our desire would be a system with licensing for unlimited documents and a concurrent user licensing system. The purpose is to provide a central repository for contract information, provide for digital signatures and improve routing efficiency.
A voluntary pre-submission conference will be held virtually on Friday, December 10, 2021 at 11:00 AM CST. To obtain the Zoom link, email Additional information is included in section 1.5 of the RFP document.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Lora Lidaywa
Western Illinois University
Sherman Hall 227
1 University Circle
Macomb, IL 61455
Phone: (309) 298-1819
FAX: (309) 298-1927
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
Submit 1 electronic and 2 paper copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • R224721.pdf (333 KB)
  • R224721Addendum1.pdf (597 KB)
  • R224721UPlan.pdf (2 MB)
Public Opening Documents
  • R224721BidTabSheet.pdf (178 KB)