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Public Higher Education Bulletin

Western Illinois University
SoleSource #R248846
Announcement of a Sole Source Purchase
Award InfoPublished Thursday November 21, 2013
Awarded to:
Vendor: Entec Services, Inc., Peoria, IL
Amount: An estimated $2,700,000
An estimated start date of 1/1/2014 through 6/30/2018, 54 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Tuesday November 5, 2013
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Friday, October 18, 2013
The University awarded a contract for Install Delta Controls - Bldg Automation System to Entec Services, Inc., Peoria, IL, for an estimated $2,700,000.
Install and repair campus building automation system graphical user interface and a single building automation system through 06/30/18. The University chose Delta Controls as their university-wide controls system (RFP R091468, awarded 05/28/09). There are dedicated Delta controllers in each building that communicate via BACNet and monitored via ethernet using Delta OrcaView web based software. This software is used to program controllers, create graphic screens and monitor all building attributes campus-wide. WIU will add Delta controls to all future University buildings making them compatible with our existing Delta BAS system. Delta controls are necessary to be compatible with prior installations for a continued effort to a single user interface. Delta Controls allows the freedom to choose equipment, such as chillers, actuators, control devices that CONNECT to Delta hardware, from a variety of manufacturers and control it all seamlessly through a single user interface. Controls services could include Building Automation, HVAC Mechanical Service, Energy Services, RetroCommissioning, Generator Service, Access Controls, Security, Energy Incentives, Cooling & Heating Plant Optimization.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration. The University chose Delta Controls as their university-wide controls system (RFP R091468, awarded 05/28/09). Since Entec Services is the only regional supplier, they are the only vendor who can satisfy the University's requirements. A competitive bid will only result in 1 responsive bidder. The administrative expenses required to prepare a competitive solicitation are unnecessary.

For additional information, contact:
Bonnie Helms
Sherman Hall 227
1 University Circle
Macomb, IL 61455
Phone: (309) 298-1819
FAX: (309) 298-1927
State Purchasing Officer - Shirley Webb

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

November 7, 2013
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio or video conference, as available, at one of the optional locations.

Alternate Location(s):
James R. Thompson Center
Room 9-035
100 West Randolph
Chicago, IL

Hearing Contact:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407
Potential participants are requested to call ahead to verify location and get directions. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
November 1, 2013
Register with:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • R248846.pdf (867 KB)
Sole Source Justification Part 2
  • R248846part2.pdf (38 KB)