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Public Higher Education Bulletin

 
Western Illinois University
RFP #TR041905
Request for Proposal: Copier Rental Program
Renewal Info
Published Tuesday June 3, 2014
Renewal entered into with:
Vendor: Digital Copy Systems, Inc.
Amount: An estimated $170,000
Renewal: 5th of 5, 7/1/2014 through 6/30/2015
Pricing Changes: 
None
Service/Product Changes: 
Digital has provided a new (Samsung) copier for network scan/share installation testing
Potential Future Renewals: None
The buyer for this procurement is now Dawna Zimmerman, (309) 298-1819.
The State Purchasing Officer for this procurement is now Tom Sestak.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday April 10, 2013
Renewal entered into with:
Vendor: Digital Copy Systems, Inc.
Amount: An estimated $170,000
Renewal: 4th of 5, 7/1/2013 through 6/30/2014
Pricing Changes: 
Option of keeping existing copier at a significant discount is given to departments at the end of their fifth year, or they can have a fully loaded used copier with no additional charges for otherwise optional features.
Service/Product Changes: 
Vendor has provided a used copier to the University at no charge to use for network scan/share installation testing.
Potential Future Renewals: $170,000
The buyer for this procurement is now Dawna Zimmerman, (309) 298-1819.
The State Purchasing Officer for this procurement is now Tom Sestak.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday March 9, 2012
Renewal entered into with:
Vendor: Digital Copy Systems, Inc.
Amount: An estimated $150,000
Renewal: 3rd of 5, 7/1/2012 through 6/30/2013
Pricing Changes: 
Decrease in monthly pricing on several options - fax, push scan and USB hub
Service/Product Changes: 
Upgraded equipment installed in many departments
Potential Future Renewals: $300,000
This renewal corrects and replaces the renewal posted below on May 19, 2011.
The buyer for this procurement is now Dawna Zimmerman, (309) 298-1819.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Thursday May 19, 2011
Renewal entered into with:
Vendor: Digital Copy Systems, Inc.
Amount: An estimated $150,000
Renewal: 2nd of 5, 7/1/2011 through 6/30/2012
Pricing Changes: 
Pricing decreased in push scan function as well as more no cost print functions than before. Fax on level one copiers now at no cost.
Service/Product Changes: 
Second dedicated service technician added. Upgraded equipment installed in many departments.
The buyer for this procurement is now Dawna Zimmerman, (309) 298-1819.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Wednesday March 24, 2010
Awarded to:
Vendor: Digital Copy Systems, Inc., Macomb, IL
Amount: An estimated $150,000
Terms:
An estimated start date of 7/1/2010 through 6/30/2011
Renewals:
4 one-year
Number of Unsuccessful, Responsive Respondents: 1
Comments:
Original posting did not indicate the five one-year renewal options. Pricing decreases include no cost printer functions, reduction in minimum charges, decrease in cost of certain categories of copiers. Service changes include upgraded equipment.
This award corrects and replaces the award posted below on July 12, 2005.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Tuesday July 12, 2005
Awarded to:
Vendor: Digital Copy Systems, Inc.
Amount: $.0115 - $.04 per click
Terms:
7/1/05 to 6/30/10
Renewals:
None
Number of Unsuccessful, Responsive Respondents: 1
Comments:
Proposals were evaluated based on criteria in the specifications. The bid was originally awarded to another contractor; however, they withdrew their offer. Digital Copy Systems received the most points and was the lowest price per click of the responsive proposers. Contract is for the period July 1, 2005 through June 30, 2010.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Thursday June 23, 2005
Awarded to:
Vendor: Watts Copy Systems, Inc.
Amount: $.0125 - $.025 a click
Terms:
7/1/05 to 6/30/10
Renewals:
None
Number of Unsuccessful, Responsive Respondents: 2
Comments:
Proposals were evaluated based on criteria in the specifications. Watts Copy Systems received the most points and was the lowest price per click.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday May 13, 2005
The bid opening has been changed to Thursday, May 26, 2005.
First published Tuesday, May 3, 2005
Sealed proposals will be accepted at the address below until 1:40 PM, Thursday May 19, 2005:

227 Sherman Hall
1 University Circle
Western Illinois University
Macomb, IL 61455

for a campus copier rental program.

A pre-bid meeting will be held May 10, 2005 at 10:00 am in Sherman Hall Rm 224.(Submitted by Jackie Thompson, State Purchasing Officer.)


For additional information, contact:
Theresa Roegge
227 Sherman Hall
1 University Circle
Western Illinois University
Macomb, IL 61455
Phone: (309) 298-1819
FAX: (309) 298-1927

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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