Northern Illinois University
RFP #PSCMAB100819

Request for Proposal: Campus Card & Point of Sale Solution

Renewal Info
Published Friday, May 31, 2024
Renewal entered into with:
Vendor: Transact Campus, Inc
Amount: An estimated $1,219,281
Renewal: 4, 5, 6, 7, 8 & 9 of 9, 7/1/2024 through 6/30/2030
Pricing Changes: 
3%
Service/Product Changes: 
None
Potential Future Renewals: None
The Chief Procurement Officer for this procurement is now Bridget McHatton.
The State Purchasing Officer for this procurement is now Eleanor Curcuro.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.


The University award process may be delayed as this award goes through a state approval process.

Renewal Info
Published Tuesday, April 11, 2023
Renewal entered into with:
Vendor: Transact Campus, Inc
Amount: An estimated $225,000
Renewal: 3 of 9, 7/1/2023 through 6/30/2024
Pricing Changes: 
3%
Service/Product Changes: 
None
Potential Future Renewals: $1,219,281
The State Purchasing Officer for this procurement is now Eleanor Curcuro.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.


The University award process may be delayed as this award goes through a state approval process.

Renewal Info
Published Tuesday, June 14, 2022
Renewal entered into with:
Vendor: Transact Campus, Inc
Amount: An estimated $165,000
Renewal: 2nd of 9, 7/1/2022 through 6/30/2023
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $1,444,281
The State Purchasing Officer for this procurement is now Carla Carreno.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.


The University award process may be delayed as this award goes through a state approval process.

Renewal Info
Published Wednesday, June 30, 2021
Renewal entered into with:
Vendor: Transact Campus, Inc
Amount: An estimated $225,000
Renewal: 1st of 9, 7/1/2021 through 6/30/2022
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $1,609,281
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Carla Carreno.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.


The University award process may be delayed as this award goes through a state approval process.

Award Info Published Wednesday July 1, 2020

Transact Campus, IncPhoenix, AZ

  • Amount: An estimated $225,000
  • Terms: An estimated start date of 7/1/2020 through 6/30/2021
  • Renewals: 9 one-year
  • Potential Future Renewals: $1,834,281

Unsuccessful respondents (0)

Buyer for this procurement: Kevin Lam, (815) 753-1675

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Carla Carreno

Comments:
20 BEP Included - Waiver Approved for Transact Campus, Inc

The University award process may be delayed as this award goes through a state approval process.

This notice has been modified
Published Friday, November 8, 2019
Addendum #3 Questions and University response is available.
This notice has been modified
Published Tuesday, November 5, 2019
The RFP opening date has been changed to November 15, 2019. 2 PM (CST). Addendum #2 is available for downloading. Addendum #3 will be issued soon to provide additional information regarding Q & A
This notice has been modified
Published Thursday, October 31, 2019
The RFP opening date has been changed to November 8, 2019. Addendum #1 is available for downloading. Correction to Addendum #1 - Note signed Addendum (s) must be submitted with Packet #1 instead of Packet #3. Addendum #2 will be issued soon to provide additional information regarding Q & A.
First published Thursday, October 10, 2019
Sealed proposals will be accepted below until 2:00 PM, Friday, November 15, 2019:
At the following address:
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 107
DeKalb, IL 60115
The University invites proposals for a multi-purpose campus ID card and point-of-sale (POS) solution. This RFP provides prospective suppliers with the information required to prepare and submit proposals detailing the solution and services they can provide. The solution must be comprehensive, providing a true one card platform supportive of all card-based services. Supplier is expected to have in place the necessary resources to ensure seamless integrations with existing University systems. Supplier will accommodate the Universitys phased approach to implementation of a solution. Additionally, the University expects innovative solutions in relation to system integrations and identifying maximization of other potential opportunities to remain current in the card system industry.
There is a 20% BEP Goal included in this requirement. Please note the submission of a Business Enterprise Program Utilization Plan is required to be submitted with Proposals. Proposals submitted without a Utilization Plan shall not be considered for contract award.
A non-mandatory pre-submission conference call will be held on Friday, October 18, 2019 at 2:00 PM CST. Dial-in number is (815)753-0011. Refer to section 1.5 of the proposal document for additional information.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Kevin Lam
Northern Illinois University
Procurement Services & Contract Management
590 College Avenue
Lowden Hall, Room 107
DeKalb, IL 60115-2828
Phone: (815) 753-1675
FAX: (815) 753-6800
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Carla Carreno
Submit 5 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Documents

To obtain any of the following documents, please log into your Bulletin account.

Specification Documents

  • Addendum1Duedatechange.pdf (20 KB)
  • Addendum2Duedatechange.pdf (20 KB)
  • Addendum3QA.pdf (205 KB)
  • RFPPSCMAB100819CampusCardPOSSolutionF.pdf (1 MB)

Public Opening Documents

  • PSCMAB100819-OpeningForm.pdf (28 KB)

Waiver Document

  • BEP-WaiverTransact-FY21.pdf (146 KB)
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