Announcement of an Exempt Purchase

The Efforts Reporting subscription is a unique performance and research compliance requirement in the UIC and Office of the Vice Chancellor for Research's research mission. The Efforts Reporting system is provided through a software subscription to verify that direct labor charges to, or cost-shared, on sponsored projects are accurate and timely reflecting the actual level of work performed. Efforts Reporting is mandated by Federal Government and this software implementation and subscription will allow UIC to track and allocate labor accurately and efficiently.

This purchase is exempt from the usual selection processes of the Procurement Code because the procurement expenditure is for performing sponsored research and other sponsored activities under grants and contracts funded by the sponsor or by sources other than State appropriations. (30 ILCS 500 / 1-13(b)(8)) The Huron Efforts Reporting system is a web-based solution to document personnel expenses on sponsored projects to meet Government guideline requirements. The specification needed that this vendor provides are system integration, automated workflow, earning codes, and fast implementation due to other compatible systems that have already been implemented. The system provides a simple user interface, automated workflow, and reporting tools to assist institutions in maintaining compliance and mitigating risks.