University of Illinois at Urbana-Champaign
Bid #1JNM2343

Invitation for Bid: Snap-Ed Mass Mailing

Award Info Published Tuesday September 12, 2023


  • Amount: An estimated $174,378
  • Terms: An estimated start date of 9/1/2023 through 8/31/2024
  • Renewals: 6 one-year
  • Potential Future Renewals: $1,212,910
  • Montenegro Paper Ltd DBA Montenegro, Inc (subcontractor)
    BEP [12% / $20,925.36]

Unsuccessful respondents (3)



4 total

1 successful respondent

3 unsuccessful respondents

1 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Jenna Montgomery, (217) 300-6467

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Bridget McHatton

The University award process may be delayed as this award goes through a state approval process.

This notice has been modified
Published Monday, August 14, 2023
The purpose of this amendment is to answer vendor questions.
First published Wednesday, August 2, 2023
Sealed bids will be accepted below until 2:00 PM, Tuesday, August 22, 2023:
At the following address:
Purchasing Division
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820-0000
via E-bidding
The University of Illinois Urbana-Champaign Extension office requires a vendor to perform printing and mass mailing services for all SNAP eligible households in Illinois which is almost one million recipients. Printing will consist of a one page, front & back, bi-fold or tri-fold mailer. Mailers will be sent up to 4 times a year. Mailers will be pre-printed with postage permit number and transported to the USPS for mailing.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Jenna Montgomery
Phone: (217) 300-6467
Chief Procurement Officer - John Donato
State Purchasing Officer - Bridget McHatton
There is a 12 percent BEP goal for this procurement. See solicitation documentation for details.
The University reserves the right to accept or reject any and all responses or parts thereof.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
This procurement may be contingent on Board of Trustees approval.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.


To obtain any of the following documents, please log into your Bulletin account.

Specification Documents

  • 1JNM2343-MassMailing.pdf (1 MB)
  • 1JNM2343Amendment1.pdf (701 KB)
  • FormA.pdf (229 KB)
  • FormB.pdf (195 KB)
  • Mandatory-BEPUtilizationPlan.pdf (2 MB)

Bid Tabulation

  • BidTab.pdf (50 KB)
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E-bidding is closed for this notice.

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