Request for Proposal: Provide Library Management Software
Amount: An estimated $6,750,000
Renewal: 1st through 3rd of 3, 7/1/2025 through 6/30/2028
The University award process may be delayed as this award goes through a state approval process.
Change Order Amount: -$2,695,882
This change order is need to:
1) Align the Bulletin posting with the term of the amended contract;
2) Move some of the estimated costs from the potential future renewal costs to the initial term to account for the implementation costs and five full subscription years; and,
3) Reduce the renewal options from five one-year renewals to three one-year renewals to keep the award within the Code's 10-year maximum contract term limitation, and adjusted the estimate value of potential future renewals accordingly.
Amount: $11,550,000 Estimated
Term: An estimated start date of 12/18/2018 through 6/30/2025
Renewals: 3 one-year
Potential Future Renewals: $6,750,000
The University award process may be delayed as this award goes through a state approval process.
Award Info Published Friday October 12, 2018
Ex Libris (USA) Inc.Des Plaines, IL
- Amount: An estimated $10,983,282
- Terms: An estimated start date of 11/1/2018 through 6/30/2023
- Renewals: 5 one-year
- Potential Future Renewals: $10,012,600
Unsuccessful respondents (1)
Buyer for this procurement: Teri Merrell, (217) 244-3732
State purchasing officer for this procurement: Aaron M. Finder
Comments:
BEP award recommendation approved by Office of Procurement Diversity indicates Bailey's Catering LLC and Nohea Café LLC. Vendor was granted partial waiver. Office of Procurement Diversity will to continue to work with the vendor to meet the goal.
The University award process may be delayed as this award goes through a state approval process.
Purchasing Division
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
212A Illini Plaza
1817 South Neil Street
Champaign, IL 61820
Phone: (217) 244-3732
FAX: (217) 239-6877
The University reserves the right to accept or reject any and all responses or parts thereof.
This procurement may be contingent on Board of Trustees approval.
The contract(s) for this solicitation could exceed $50,000 annually.
This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.
The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.