Buyers can choose to allow vendors to electronically submit procurement documents in response to procurement opportunities.
Whether or not e-bidding is allowed on a specific solicitation will be indicated in the notice itself. You must be signed up to e-bid.
How to Sign-Up for E-bidding
To use the e-bidding feature on the Bulletin, a vendor must have an Illinois Higher Ed Bulletin account and also be registered
in the Illinois Procurement Gateway (IPG) and hold an IPG registration number that is in good standing.
Once you have registered with the IPG you can then sign up for e-bidding on the Bulletin by visiting the Company page
under My Account. You will see a question that asks if you have an IPG number for your company. Answer "Yes" and enter the IPG number in the text box that
appears and hit the "Look up Company" button. If your IPG number is valid it will pull up your company name and you will be asked to confirm
this is your company. If the company displayed is not correct, double check your IPG number and then consult with the Illinois Procurement Gateway.
Once you have confirmed your company, save your changes. You are now ready to e-bid.
Start an E-bid
Not all solicitations will allow e-bidding. It is at the discretion of the buyer and institution associated with the
procurement to determine if they want to allow vendors to e-bid.
You will know if a solicitation allows e-bidding if you see that sealed bids will be allowed via E-bidding in the solicitation information
and an "E-bidding" box is present on the right side of notice under the Documents Box. If you are logged in and you've registered your IPG
number, you can begin the e-bidding procedure by clicking the "Start E-bid" button in the "E-bidding" box.
A modal window will open. You will be able to upload documents one at a time, identifying which kind of document it is for each file.
You should consult the solicitation information to check what documents are required.
After uploading the documents, you may close the window. This does not submit the e-bid documents - you will be able to update your documents
up until the deadline listed on the solicitation, at which that point they will be automatically pulled into the system by the buyer, and they
will no longer be available for editing.
You can view all e-bids you've started that have not yet past their deadline on the My E-bids page.
On this page you, or any other members of your company that are registered with the same IPG number on the Bulletin, may manage the
documents of any e-bids up until the deadline time and date listed on the solicitation.
Responding to Requests for More Information
Occasionally, buyers will require more information from vendors before making a decision. This may come in the form of clarification
questions or the request for a "Best and Final Offer" (or "BAFO"). If this is the case, all vendors whose Bulletin account is connected
to the IPG number in question will receive an email notifying them of this request, and they may visit "My E-bids" to view the requested
information and upload their response documents. Like the e-bid documents, these documents will be editable until the response deadline set
by the buyers, after which they will automatically be sent to the buyers.