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Public Higher Education Bulletin

Eastern Illinois University
RFP #BG011693
Request for Proposal: A Document Management System (DMS)
Award InfoPublished Tuesday October 1, 2013
Awarded to:
Vendor: Ellucian, Malvern, PA
Amount: An estimated $123,323.88
An estimated start date of 11/1/2013 through 6/30/2014
7 one-year
Potential Future Renewals: $296,676.12
Number of Unsuccessful, Responsive Respondents: 3
Hyland Software, Inc., Westlake OH $452,135.00; Nolij Corporation, Beverly MA $632,861.00; Perceptive Software, Shawnee KS; $719,141.00
The buyer for this procurement is now Connie Downey, (217) 581-7747.
The State Purchasing Officer for this procurement is now Tom Sestak.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Wednesday February 8, 2012
Amendment #1 - Q & A for Request for Proposal #BG011693.
First published Friday, January 13, 2012
Sealed proposals will be accepted at the address below until 2:00 PM, Tuesday February 21, 2012:

Procurement, Disbursements & Contract Services
1135 Old Main
600 Lincoln Avenue
Charleston, IL 61920-3099

The Board of Trustees of Eastern Illinois University is seeking proposals from qualified suppliers to provide a Document Management System (DMS) and assist with the implementation and long-term system maintenance and training of University personnel. This DMS must be tightly integrated with the software systems the University is using to manage its major business operations.

For additional information, contact:
Kay McElwee
1135 Old Main
Eastern Illinois University
600 Lincoln Avenue
Charleston, IL 61920-3099
Phone: (217) 581-7268
FAX: (217) 581-6015
Submit 5 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • BG011693.pdf (251 KB)
  • BG011693Amendment1.pdf (64 KB)
  • BG011693Amendment2.pdf (112 KB)