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Public Higher Education Bulletin

 
Eastern Illinois University
RFP #BH019669

Request for Proposal: Digital Storefront and Printing Services

Change Order
Published Thursday May 6, 2021
Vendor: Fineline Printing Group
Change Order Amount: $100,001
The dollar amount needs increased due to increased campus usage as more and more departments purchased directly from the master contract. EIU has also received GEER grant funding. Some of the GEER grant funding will be used for printing. Spend has also increased due to COVID-19 as there have been a few purchases for signage that would not occur in a normal year. The Change Order Justification dated January 7, 2021 could only increase the contract to a Not to Exceed amount of $249,999, as $250,000 requires approval by the Board of Trustees. The Board of Trustees approved increasing this contract to an amount not exceeding $350,000. Another reason the cost of this contract has increased is because the pricing did not initially include postage costs increasing due to the the increase of employees and student's working remotely during the COVID Pandemic. The cost of postage amounts to just over $80,000 of the current renewal's spend.

The buyer for this procurement is now Justin Richardson , (217) 581-7745.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Constance Ratliff.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Tuesday January 12, 2021
Vendor: Fineline Printing Group
Change Order Amount: $49,999
The dollar amount needs increased due to increased campus usage as more and more departments purchased directly from the master contract. EIU has also received GEER grant funding. Some of the GEER grant funding will be used for printing. Spend has also increased due to COVID-19 as there have been a few purchases for signage that would not occur in a normal year.

The buyer for this procurement is now Justin Richardson , (217) 581-7745.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Constance Ratliff.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday March 26, 2019
Renewal entered into with:
Vendor: Fineline Printing Group
Amount: An amount not to exceed $200,000
Renewal: 1st of 4, 7/1/2019 through 6/30/2021
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $600,000
The buyer for this procurement is now Justin Richardson , (217) 581-7745.
The State Purchasing Officer for this procurement is now Constance Ratliff.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Wednesday April 11, 2018

Fineline Printing GroupIndianapolis, IL

  • Amount: An estimated $200,000
  • Terms: An estimated start date of 4/24/2018 through 6/30/2019
  • Renewals: 4 four-year
  • Potential Future Renewals: $800,000

Unsuccessful respondents (3)

Buyer for this procurement: Danielle Green, (217) 581-5599

State purchasing officer for this procurement: Constance Ratliff

Comments:
Premier Printing Group, Champaign, IL Stolze Printing Company, Bridgeton, MO RR Donnelley, Heyworth IL (Late Submittal)

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Friday December 1, 2017
The bid opening date has been changed to December 11, 2017. This amendment answers the Vendors' questions.
This notice has been modified
Published Monday November 20, 2017
The bid opening date has been changed to December 5, 2017. This amendment answers Vendors' questions.
First published Friday, November 3, 2017
Sealed proposals will be accepted below until 2:00 PM, Monday December 11, 2017:
At the following address:
Procurement, Disbursements & Contract Services
1135 Old Main
600 Lincoln Avenue
Charleston, IL 61920-3099

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Danielle Green
1135 Old Main
Eastern Illinois University
600 Lincoln Avenue
Charleston, IL 61920-3099
Phone: (217) 581-5599
FAX: (217) 581-6015
State Purchasing Officer - Constance Ratliff
Submit 5 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
To obtain documents, log on:
Specification Documents
  • BH019669.pdf (724 KB)
  • BH019669Amendment1.pdf (512 KB)
  • BH019669Amendment2.doc (32 KB)
  • BH019669SampleArtwork.pdf (6 MB)
Other Public Documents
  • BH019669ChangeOrder.pdf (1015 KB)
  • BH019669ChangeOrder2.pdf (682 KB)