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Public Higher Education Bulletin

 
Eastern Illinois University
SoleSource #BL61273
Announcement of a Sole Source Purchase
Renewal Info
Published Monday March 11, 2019
Renewal entered into with:
Vendor: The CBORD Group
Amount: An estimated $53,000
Renewal: 4th of 4, 7/1/2018 through 6/30/2019
Pricing Changes: 
3% annual increase
Service/Product Changes: 
none
Sole Source Status: 
remains sole source
Potential Future Renewals: None
Comments: Vendor failed to return certifications and financial disclosures in timely manner thus the renewal has been delayed. Services with vendor were executed. Please see the ratification document attached.
The buyer for this procurement is now Connie Downey, (217) 581-7747.
The State Purchasing Officer for this procurement is now Ashley Stewart.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday June 23, 2017
Renewal entered into with:
Vendor: The CBORD Group
Amount: An estimated $51,000
Renewal: 3rd of 4, 7/1/2017 through 6/30/2018
Pricing Changes: 
none
Service/Product Changes: 
none
Sole Source Status: 
Sole Source
Potential Future Renewals: $51,000
The buyer for this procurement is now Connie Downey, (217) 581-7747.
The State Purchasing Officer for this procurement is now Margaret van Dijk.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday June 21, 2016
Renewal entered into with:
Vendor: The CBORD Group
Amount: An estimated $51,000
Renewal: 2nd of 4, 7/1/2016 through 6/30/2017
Pricing Changes: 
None.
Service/Product Changes: 
None.
Sole Source Status: 
Confirm.
Potential Future Renewals: $102,000
The buyer for this procurement is now Connie Downey, (217) 581-7747.
The State Purchasing Officer for this procurement is now Aaron M. Finder.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday April 14, 2015
Renewal entered into with:
Vendor: The CBORD Group
Amount: An estimated $51,000
Renewal: 1st of 4, 7/1/2015 through 6/30/2016
Pricing Changes: 
None
Service/Product Changes: 
None
Sole Source Status: 
This procurement remains a Sole Source purchase.
Potential Future Renewals: $153,000
Comments: FY17 - $51,000, FY18 - $51,000, and FY19 - $51,000.00

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Thursday June 26, 2014
Awarded to:
Vendor: The CBORD Group, Ithaca, NY
Amount: An estimated $59,000
Terms:
An estimated start date of 7/1/2014 through 6/30/2015, 12 months
Renewals:
4 one-year
Potential Future Renewals: $236,000
Comments:
FY16 - $59,000, FY17 - $59,000, FY18 - $59,000, and FY19 - $59,000.00
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Thursday June 19, 2014
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The State Purchasing Officer for this procurement is now Aaron M. Finder.
First published Tuesday, June 3, 2014
The University awarded a contract for software and equipment maintenance to The CBORD Group, Ithaca, NY, for an estimated $59,000.
This purchase is for software licenses, upgrades and equipment maintenance for the Family Odyssey Systems and their modules that are used in Housing and Dining Services on the EIU campus.
The University has determined that this purchase is only economically available from this source because the purchase is for software licenses, upgrades and equipment maintenance for the Family Odyssey Systems and their modules that are used in Housing and Dining Services on the EIU campus.

For additional information, contact:
Lisa Standerfer
1135 Old Main
Eastern Illinois University
600 Lincoln Avenue
Charleston, IL 61920-3099
Phone: (217) 581-6010
FAX: (217) 581-6015
State Purchasing Officer - Shirley Webb

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Date:
June 18, 2014
Time:
2:00 PM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio teleconference. Email or call the Hearing Contact for details.

Alternate Location(s):
James R. Thompson Center
Room 9-035
100 West Randolph
Chicago, IL

Hearing Contact:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407
Potential participants are requested to call ahead to verify location and get directions. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
June 13, 2014
Register with:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • BL61273.pdf (347 KB)
Sole Source Justification Part 2
  • BL61273Part2.pdf (48 KB)