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Public Higher Education Bulletin

Eastern Illinois University
SoleSource #BP014703
Announcement of a Sole Source Purchase
Change Order
Published Thursday July 10, 2014
Vendor: Paetec Software Corporation
Change Order Amount: $0

This vendor is now Calero Software LLC as Pinnacle is now owned by Calero.
The State Purchasing Officer for this procurement is now Aaron M. Finder.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Thursday December 5, 2013
Awarded to:
Vendor: Paetec Software Corporation, Fairport, NY
Amount: An estimated $197,843
An estimated start date of 1/1/2014 through 12/31/2018, 60 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Thursday November 21, 2013
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Monday, November 4, 2013
The University awarded a contract for Pinnacle Upgrade and Maintenance to Paetec Software Corporation, Fairport, NY, for an estimated $197,843.
This purchase is for an upgrade to our current communications management services from V4.3 to V6. The upgrade to V6 provides significant enhancements that will help to streamline the University's current process creating efficiencies and value to how business is currently conducted.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance. The monthly managed service fee associated with this upgrade is offered at $1,560/month with a 5 year agreement. Purchasing the monthly managed service fee on a 1 year agreement is $4,000/month. By agreeing to 5 years, it will be saving the University $146,400 in monthly managed service fees over the 5 year period. Exact contract amount will be negotiated after award to make monthly managed service fee and maintenance end on the same date.

For additional information, contact:
Susan Propst
1135 Old Main
Eastern Illinois University
600 Lincoln Avenue
Charleston, IL 61920
Phone: (217) 581-5998
FAX: (217) 581-6015
State Purchasing Officer - Shirley Webb

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

November 20, 2013
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio or video conference, as available, at one of the optional locations.

Alternate Location(s):
James R. Thompson Center
Room 9-035
100 West Randolph
Chicago, IL

Hearing Contact:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
November 15, 2013
Register with:
Keely Burton
Phone:(217) 558-5143
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • BP014703.PDF (800 KB)
Sole Source Justification Part 2
  • BP014703part2.pdf (35 KB)