Eastern Illinois University
Request for Proposal: Multi-Function Copier Program
Due to the fact that several vendors did not meet administrative compliance with BEP Utilization Plan requirements, in order to maximize competition, this solicitation is being cancelled and will be reissued under solicitation EIU23JDR002.
Q&A#2 has now been attached to the solicitation. The RFP due date will remain the same on Tuesday, December, 7, 2021. As a reminder, this solicitation contains a BEP goal. Be sure the BEP Utilization Plan is completed and submitted with your proposal.
Q&A#1 has now been attached to the solicitation. The deadline to submit questions has been extended until Tuesday, November 16, 2021. The RFP due date has been extended until Tuesday, December, 7, 2021.
Amendment #1- The pre-bid meeting is being moved to Thursday, October 28, 2021 at 10:00am. The link to the pre bid meeting will remain the same. The link will also be available in the EIU23JDR001 Amendment #1 document.
First published Monday, October 18, 2021
Sealed proposals will be accepted below until 2:00 PM, Tuesday December 7, 2021:
At the following address:
Procurement, Disbursements & Contract Services
1135 Old Main
600 Lincoln Avenue
Charleston, IL 61920-3099
The Department of Procurement, Disbursements and Contract Services on behalf of The Board of Trustees of Eastern Illinois University is seeking proposals from responsible Vendors to provide multifunctional copier devices on a cost per copy basis. Proposals submitted are to be in accordance with the outline and specifications contained herein and are to remain in effect from the date of submission until a final award is made. Any resulting agreement shall be for an initial period of five years with the University's option to renew for one additional five-year option period. There is a scheduled pre bid meeting on Tuesday, October 26, 2021 at 10:00am. This meeting will be held virtually on Zoom. Information on how to join is in Section 1.5 of the RFP. The due date for this Request for Proposal is Tuesday, November 30, 2021 at 2:00pm. Amendment #1- The pre-bid meeting is being moved to Thursday, October 28, 2021 at 10:00am. The link to the pre bid meeting will remain the same. The link will also be available in the EIU23JDR001 Amendment #1 document.
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
Submit 5 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights
(IDHR) eligibility number is required on all proposals, if applicable.
There is a 6 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.
This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.
The State of Illinois has a policy to encourage prospective vendors to hire
qualified veterans, minorities, females, persons with disabilities and ex-offenders.