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Public Higher Education Bulletin

Eastern Illinois University

Request for Proposal: Multi-Function Copier Program

Award Info Published Friday April 29, 2022

Gordon Flesch Company, Inc.Terre Haute, IN

  • Amount: An estimated $1,000,000
  • Terms: An estimated start date of 7/1/2022 through 6/30/2027
  • Renewals: 1 five-year
  • Potential Future Renewals: $200,000

Unsuccessful respondents (3)



4 total

1 successful respondent

3 unsuccessful respondents

0 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Justin Richardson, (217) 581-7745

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Constance Ratliff

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Monday January 24, 2022
EIU23JDR002 QA1 has been attached to the solicitation. The bid due date will remain on Thursday, January 27, 2022.
This notice has been modified
Published Tuesday January 18, 2022
Due to delays in posting the Q&A's, the RFP due date has been moved to Thursday, January 27, 2022.
This notice has been modified
Published Friday December 17, 2021
12/17/21, EIU23JDR002 Amendment 1 has been added to the solicitation. This amendment goes over the changes to Section 6 (Pricing) of the Request for Proposal. Documents EIU23JDR002 Current Copier List and EIU23JDR002 Updated Pricing have also been added to the solicitation. The bid opening date will remain the same.
First published Thursday, December 9, 2021
Sealed proposals will be accepted below until 2:00 PM, Thursday January 27, 2022:
At the following address:
Procurement, Disbursements & Contract Services
1135 Old Main
600 Lincoln Avenue
Charleston, IL 61920-3099
The Department of Procurement, Disbursements and Contract Services on behalf of The Board of Trustees of Eastern Illinois University is seeking proposals from responsible Vendors to provide multifunctional copier devices on a cost per copy basis. Proposals submitted are to be in accordance with the outline and specifications contained herein and are to remain in effect from the date of submission until a final award is made. Any resulting agreement shall be for an initial period of five years with the University's option to renew for one additional five-year option period. There is a scheduled pre bid meeting on Tuesday, December 21, 2021 at 10:00am. This meeting will be held virtually on Zoom. Information on how to join is in Section 1.5 of the RFP. The due date for this Request for Proposal is Wednesday, January 19, 2022 at 2:00pm.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Justin Richardson
1135 Old Main
600 Lincoln Avenue
Charleston, IL 61920
Phone: (217) 581-7745
FAX: (217) 581-6015
Chief Procurement Officer - John Donato
State Purchasing Officer - Constance Ratliff
Submit 5 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 6 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • EIU23JDR002Amendment1.doc (287 KB)
  • EIU23JDR002Amendment2.doc (28 KB)
  • EIU23JDR002BEPUtilizationPlan.pdf (2 MB)
  • EIU23JDR002CopierRFP.docx (209 KB)
  • EIU23JDR002CurrentCopierList.xlsx (45 KB)
  • EIU23JDR002QA1.pdf (67 KB)
  • EIU23JDR002UpdatedPricing.docx (25 KB)