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Public Higher Education Bulletin

Illinois Public Higher Education Cooperative

Request for Proposal: Records Management/Shredding/Storage/Destruction

Award Info Published Monday April 6, 2020
Awarded to:
Vendor: Iron Mountain Information Management, LLC, Boston, MA
Amount: An estimated $15,000,000
An estimated start date of 4/6/2020 through 11/30/2024

This vendor has agreed to extend their offer to other state universities of Illinois.

1 five-year
Potential Future Renewals: $20,000,000
Number of Unsuccessful, Responsive Respondents: 0
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Tuesday, May 7, 2019
Sealed proposals will be accepted below until 1:00 PM, Tuesday June 18, 2019:
At the following address:
Educational and Institutional Cooperative Services, Inc.
2 Jericho Plaza
Suite 309
Jericho, NY 11753
The Illinois Public Higher Education Cooperative (IPHEC) is publishing this notice to provide additional procurement opportunity to vendors registered in the Public Higher Education Bulletin and to allow participation in the award subject to subsequent approval by the CPO. Proposals will be received until 1 pm EST on the 18th day of June, 2019 at E&I Cooperative Services, Inc., Contracts Department, 2 Jericho Plaza Suite 309, Jericho, New York 11753-1671. Specifications and proposal forms may be obtained at the aforementioned office, by contacting the E&I Contracts Department, Jim LoGrasso, 631.630.8262 or at

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Graham LaMontagne
Phone: (217) 300-6452
State Purchasing Officer - Geno Marchizza

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • CopyofAttachmentC-RFP683473-RFPQuestionnaire-May22019.xlsx (114 KB)
  • RFP683473-RecordsManagement-Shredding-Storage-Destruction-May22019.pdf (1 MB)
  • RFP683473-RecordsManagement-Shredding-Storage-DestructionMORAnnouncement-5-2-19.pdf (138 KB)
  • RFP683473-RecordsManagementAddendum.pdf (130 KB)
Other Public Documents
  • AttachmentA1-RFP683473-RecordsManagement-Shredding-Storage-DestructionPricingTemplate.xlsx (15 KB)
  • RFP683473PublicBidderNotice-May22019.pdf (149 KB)