Illinois Public Higher Education Cooperative
Announcement of a Sole Source Purchase
Vendor: YouTube, LLC, San Bruno, CA
Amount: An estimated $9,000,000
An estimated start date of 9/1/2020 through 8/31/2023, 36 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Please find attached the sole source hearing determination from the CPO.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Tuesday, July 14, 2020
The University awarded a contract for Social Media Advertising to YouTube, LLC, San Bruno, CA, for an estimated $9,000,000.
Universities have a need for Social Media Advertising. Social media advertising continues to grow year-to-year and is an essential medium for universities to reach new students and maintain their social media presence. By allowing a term contract, universities will maintain their social media presence over the term of the award. With social media advertising at the forefront of advertising, university ad placements are always increasing. Current world events make it challenging to predict the best outlet for advertising (social media is likely to play a larger role) with more perspective University community members spending more time indoors and plugged in. Without the ability to purchase social media advertising, universities will not be able to reach new students, new employees, and maintain outreach with alumni, resulting in financial loss. The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is YouTube, LLC. YouTube, LLC is the only vendor that can satisfy the need to advertise on YouTube. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the item or service is copyrighted or patented and is not available except from the holder of the copyright or patent.
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Phone: (217) 300-6452
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury
We will hold a public hearing at the date, time and location specified below, if we
receive a request to testify regarding the sole source determination. We will also
hold a hearing if any vendor submits a signed statement showing the capability to
provide the stated supplies/services at or below the amount indicated.
The public hearing allows any interested party the opportunity to testify for or against
the sole source determination as described in this notice. The purpose of the hearing
is to receive information from the public in a reasonable manner. Formal rules of evidence
will not apply. The hearing officer will produce minutes of the hearing and may record
it in order to aid in the production of the minutes. After conclusion of the hearing we
will decide whether the sole source determination was appropriate.
We must receive any request to testify and any vendor statement no later than the
registration date and time indicated below. If we do not receive a timely request or statement, we will not hold
the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing.
Please confirm the status of the hearing with the Hearing Contact.
July 29, 2020
401 S. Spring Street
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are
subject to change and/or cancellation. It is the responsibility of potential
participants to confirm these details prior to attendance.
July 24, 2020
The State of Illinois has a policy to encourage prospective vendors to hire
qualified veterans, minorities, females, persons with disabilities and ex-offenders.