Illinois Public Higher Education Cooperative
Announcement of a Sole Source Purchase
Common AppArlington, VA
- Amount: An estimated $5,000,000
- Terms: An estimated start date of 11/30/2020 through 11/30/2025, 60 months
- Renewals: None
0 BEP vendors
0 VBP vendors
0 Small businesses
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
An amendment was added to further clarify the intent of the Sole Source
First published Monday, November 30, 2020
The University awarded a contract for Online College Application Form to Common App, Arlington, VA, for an estimated $5,000,000.
Higher Education in Illinois has identified a need for the providing easy platforms for and increasing applications across all Universities. In identifying this need, it has been identified that there is a platform, Common App, that provides additional awareness and increases applications and makes the application process itself, more efficient. This platform allows for more efficient use of technology and commonality across all our State Universities, by utilizing the same platform. By allowing for a term agreement that extends 12 months we are engaging in a long term investment for our future students and for Illinois Higher Education. Additionally, by centralizing the application process for higher education, financial aid, etc. we are increasing awareness and the likelihood that a perspective student will not only apply for an Illinois University or College, but also that they will choose to attend an Illinois University or College. IPHEC, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Common App. IPHEC has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although IPHEC has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the item or service is copyrighted or patented and is not available except from the holder of the copyright or patent.
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Phone: (217) 300-6452
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury
We will hold a public hearing at the date, time and location specified below, if we
receive a request to testify regarding the sole source determination. We will also
hold a hearing if any vendor submits a signed statement showing the capability to
provide the stated supplies/services at or below the amount indicated.
The public hearing allows any interested party the opportunity to testify for or against
the sole source determination as described in this notice. The purpose of the hearing
is to receive information from the public in a reasonable manner. Formal rules of evidence
will not apply. The hearing officer will produce minutes of the hearing and may record
it in order to aid in the production of the minutes. After conclusion of the hearing we
will decide whether the sole source determination was appropriate.
We must receive any request to testify and any vendor statement no later than the
registration date and time indicated below. If we do not receive a timely request or statement, we will not hold
the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing.
Please confirm the status of the hearing with the Hearing Contact.
December 16, 2020
401 S. Spring Street
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are
subject to change and/or cancellation. It is the responsibility of potential
participants to confirm these details prior to attendance.
December 11, 2020
The State of Illinois has a policy to encourage prospective vendors to hire
qualified veterans, minorities, females, persons with disabilities and ex-offenders.