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Public Higher Education Bulletin

Illinois Public Higher Education Cooperative
SoleSource #IPHEC2136

Announcement of a Sole Source Purchase

Award Info Published Friday December 18, 2020

Common AppArlington, VA

  • Amount: An estimated $5,000,000
  • Terms: An estimated start date of 11/30/2020 through 11/30/2025, 60 months
  • Renewals: None



1 total
0 BEP vendors
0 VBP vendors
0 Small businesses

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Monday December 14, 2020
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
This notice has been modified
Published Friday December 11, 2020
An amendment was added to further clarify the intent of the Sole Source
First published Monday, November 30, 2020
The University awarded a contract for Online College Application Form to Common App, Arlington, VA, for an estimated $5,000,000.
Higher Education in Illinois has identified a need for the providing easy platforms for and increasing applications across all Universities. In identifying this need, it has been identified that there is a platform, Common App, that provides additional awareness and increases applications and makes the application process itself, more efficient. This platform allows for more efficient use of technology and commonality across all our State Universities, by utilizing the same platform. By allowing for a term agreement that extends 12 months we are engaging in a long term investment for our future students and for Illinois Higher Education. Additionally, by centralizing the application process for higher education, financial aid, etc. we are increasing awareness and the likelihood that a perspective student will not only apply for an Illinois University or College, but also that they will choose to attend an Illinois University or College. IPHEC, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Common App. IPHEC has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although IPHEC has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the item or service is copyrighted or patented and is not available except from the holder of the copyright or patent.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Graham LaMontagne
Phone: (217) 300-6452
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

December 16, 2020
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
December 11, 2020
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Sole Source Justification
  • IPHEC2136CommonApp.pdf (759 KB)
Sole Source Justification Part 2
  • IPHEC2136Pt2.pdf (113 KB)
Other Related Sole Source Documents
  • CommonAppAmendment.pdf (74 KB)