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Public Higher Education Bulletin

Illinois Public Higher Education Cooperative
SoleSource #IPHEC2317

Announcement of a Sole Source Purchase

Award Info Published Wednesday February 15, 2023

Zoom Video Communications, Inc.San Jose, CA

  • Amount: An estimated $25,000,000
All dollar amounts are estimates only
  • Terms: An estimated start date of 2/19/2023 through 2/18/2033, 120 months
  • Renewals: None



1 total
0 BEP vendors
0 VBP vendors
0 Small businesses

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Tuesday February 14, 2023
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Thursday, January 26, 2023
The University awarded a contract for Zoom Teleconferencing and Services to Zoom Video Communications, Inc., San Jose, CA, for an estimated $25,000,000.
COVID-19 forever changed how university personnel connect internally and externally on a daily basis. Whether it is faculty teaching students, or staff conducting business with outside organizations, being able to safely meet face-to-face over Zoom teleconferencing is now a necessity at every institution for both education and business purposes. With every single IPHEC member already utilizing Zoom on campus, IPHEC is seeking a direct relationship with Zoom to achieve the most economical value for our members. Zoom is currently offered via resellers under IPHEC software awards, but a direct relationship will provide exponential cost savings to our members. IPHEC, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Zoom Video Communications, Inc. IPHEC has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although IPHEC has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below. The University has determined that this purchase is only economically available from this source because the items are Copyrighted or Patented and the Items are Only Available from the Holder.
The University has determined that this purchase is only economically available from this source because the item or service is copyrighted or patented and is not available except from the holder of the copyright or patent.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Graham LaMontagne
Phone: (217) 300-6452
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

February 15, 2023
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone: (217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
February 10, 2023
Register with:
Catherine Bradbury
Phone: (217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

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Sole Source Justification
  • IPHEC2317Zoom.pdf (811 KB)
Sole Source Justification Part 2
  • IPHEC2317Pt2.pdf (86 KB)