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Public Higher Education Bulletin

Illinois Secretary of State
SoleSource #19VS203000

Announcement of a Sole Source Purchase

This notice has been modified
Published Wednesday February 19, 2020
***NO HEARING WAS REQUESTED SO THIS HEARING HAS BEEN CANCELED. Attached please find the signed approval for this sole source amendment.**
First published Tuesday, February 4, 2020
The University intends to award a contract for Mandatory Insurance Verification Server Hosting to MV Solutions, Blythewood, SC, for $50,000.
***NO HEARING WAS REQUESTED SO THIS HEARING HAS BEEN CANCELED. Attached please find the signed approval for this sole source amendment.** The Illinois Secretary of State released an RFP for Mandatory Motor Vehicle Liability Insurance services in July of 2018. At the time, the SOS did not exercise the option to host its server in a virtual server environment. Since that time, SOS has made the determination to move to a virtual server environment to increase data security and to avoid overloading server storage for the agency as a whole. By moving to a virtual server environment the cost of this contract will decrease by $50,000 annually resulting in a savings of $500,000 over the life of this agreement.
The University has determined that this purchase is only economically available from this source because the critical changes to an existing contract are necessary and best accomplished by the contract holder.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Katherine Tople
501 S. 2nd Street
Room #116 Howlett Building
Springfield, IL 62756
Phone: (217) 782-7198
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Shirley Webb

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

February 19, 2020
9:00 AM
Office of the Secretary of State
501 South Second Street
Room 116 Howlett Building
Springfield, IL

Hearing Contact:
Amy Williams
Phone:(217) 785-3094
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
February 14, 2020
Register with:
Amy Williams
Phone:(217) 785-3094

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • SSJFMVSolutions.pdf (135 KB)
Sole Source Justification Part 2
  • SSJFMVSolutionsPart2.pdf (28 KB)